People (HR) Specialist

Job title:

People (HR) Specialist

Company

University of Toronto Press

Job description

Here’s what you’ll be doing….You’ll support the planning, development, implementation and monitoring of People initiatives and programs that enable UTP to create an exceptional employee experience to attract, retain and develop talented staff. In this role you’ll be our HRIS subject matter expert, lead several People programs and provide generalist support.Here’s who we’re looking for….
We are seeking a talented People (HR) Specialist to join our team. The ideal candidate will have a passion for People functions and possess expertise in various People systems and processes. The successful candidate is a team player who is collaborative, customer focussed, highly analytical, process and detailed oriented, and who will bring a strong understanding of HRIS to the role.Key Responsibilities include:

• Implement & Manage HRIS:

o Lead the successful implementation of a new HRIS
o Develop and maintain HRIS system administration, data validation checks, documentation (configuration, training, administration guides, etc.)
o Set up files to ensure that all processes are appropriately documented and secure
o Conduct stakeholder meetings to solicit feedback, input, and expectations for possible future system improvements
o Coordinate and lead HRIS training; produce training documents
o Identify and recommend practical process improvements aimed at improving operational efficiency and effectiveness
o Coordinate system upgrades/enhancements, internal interfaces, testing, documentation, training, communication and optimization reviews
o Conduct regular data audits and provide training and documentation to ensure data accuracy
o Serve as a point of contact for all vendor matters (including contracts, invoicing, upgrades)
o Prepare employee communications that relate to changes in the system and processes enhancements
o Responsible for improvement of the overall user adoption of the HRIS system by developing content designed to improve user experience via training, tips, hands-on support and other methods

• Reporting & Analysis:

o Maintain internal database files and tables, and develop custom reports as needed
o Interpret HRIS data including workforce planning reports. Analyze reports to identify trends to be used for various purposes including strategic and annual planning and budgeting
o Develop workforce analytics and dashboard reporting on: headcount activity, hiring, attrition trends, headcount forecasting, etc.
o Develop a plan for business continuity to deal with any HRIS outage
o Maintain expert knowledge of HRIS and related processes (be the HRIS super user)
o Update HRIS employee profiles accurately and timely with changes provided
o Manage HRIS lifecycle of all employees, including new hires, terminations, promotions, and changes
o Maintain statistics on headcount for reporting purposes
o Process salary increases and incentives in accordance with company policies

• Compensation: responsible for the compensation process. Update the annual merit and bonus project plan, prepare annual salary increase and bonus letters, complete salary surveys.
• Own the vacation and the termination processes (prepare term calculations and packages, make policy updates as needed).
• Lead the development, coordination, administration, and implementation of learning programs to enhance employee knowledge and development.
• Lead employee engagement survey and resulting initiatives.
• Develop solutions and make recommendations based on an understanding of the business strategy and stakeholder needs.
• Analyze data and information to provide People insights and recommendations. Gather and format data into regular and ad-hoc reports, and dashboards.
• Compliance Report: support the completion of the annual board Compliance Report.
• Budget: support the preparation of budgets and their revisions. Monitor the People budget and investigate and bring forward exceptions.
• Provide back-up to HR Coordinator when they are away (eg post jobs, prepare letters of offer).
• Generalist work: Collaborate and support a variety of initiatives to deliver our annual People plan. Respond to and escalate employee questions to resolve employee issues and concerns. Work on other projects as assigned.

Education, Qualifications, and Experience:

• University degree and a Certified Human Resources Professional (CHRP) designation with HRPA.
• Recent and relevant experience in Human Resources and working with an HRIS. Demonstrated ability to leverage HR information systems to support the business in a mid-size organization.
• Proven experience in compensation and employee learning and development.
• Experience in a unionized environment is an asset.

Knowledge, Skills, and Attributes:

• Knowledge of HR processes including the employee lifecycle, compensation, and learning & development. Enjoys being in the detail of the project and technology.
• Solid understanding of the Ontario Employment Standards Act and current payroll legislation.
• Demonstrated experience in streamlining and improving processes.
• Excellent customer service and interpersonal skills with ability to effectively communicate with all levels within the organization, understand user needs, and offer suggestions to address their requests and concerns.
• Ability to diagnose and solve problems. Takes initiative. Looks for ways to streamline and improve People processes.
• Results driven, self-starter.
• Awareness of and sensitivity to issues of diversity, equity, and inclusion.
• Good writing skills. Experience in creating policies, system and process documentation is a definite asset.
• Takes personal ownership and accountability along with ability to adapt to change.
• Intellectual curiosity is highly valued – a growth mindset. Excellent critical and analytic thinking skills.
• Demonstrated ability to deal with sensitive issues with tact, diplomacy, professionalism and compassion.
• Meticulous attention to detail.
• Demonstrated knowledge of change management.
• Excellent time management skills; excellent ability to prioritize and ensure that they are on track to follow through on deliverables in a timely manner without the need for manager follow-up.
• High degree of proficiency with Microsoft Office (Outlook, Word, Teams, PowerPoint and particularly Excel). Demonstrated competence with databases/information systems and compiling and analyzing HR data is an asset.
• Values matter to you. You bring your whole self to work and you live our values of accountability, innovation, respect, and customer focus.

About University of Toronto Press:University of Toronto Press (UTP) is one of the largest university presses in North America, publishing landmark scholarship since 1901. Each year UTP releases over 200 new scholarly, course, and general interest books in both print and eBook format and over 45 journals. In addition, UTP manages the distribution for over 200 publishers and imprints in Canada, the US and around the world, with warehouses in Toronto ON and Buffalo NY. UTP also runs all of the University of Toronto Bookstores across the three main campuses, serving over 95,000 students and 15,000 faculty. For more information, please visit utorontopress.com.As the leading university press in Canada and one of the largest in North America, we acknowledge our role and responsibility in effecting positive change. With this, we seek to continuously improve the diversity and representation of our publications and the clients we represent, as well as within the makeup of our organization. With strong commitment from leadership, we are collectively bringing forward change across the organization, both within our company culture and in our publishing, distribution, and retail endeavours. UTP operates with mutual trust, respect, and integrity as we strive to identify and remove barriers. We are committed to making UTP a great place to work by addressing and challenging systemic inequities.Interested in applying?We truly thank all applicants for their interest in joining the Press, only those candidates considered for an initial interview will be contacted.The University of Toronto Press encourages applications from all qualified candidates. If you need accommodation at any stage of the application process or want more information on our accommodation policies, please contact Human Resources at 416.978.2239 ext. 2255.CompanyUniversity of Toronto PressLocationHybrid/Remote option, office located in downtown Toronto (Bay & College)Opening DateJun 28, 2024Closing DateJul 22, 2024Starting DateJul 29, 2024

Expected salary

Location

Toronto, ON

Job date

Sun, 30 Jun 2024 07:57:18 GMT

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