Quantum
Job title:
Bilingual Administrative Coordinator
Company
Quantum
Job description
Position: Bilingual (English/French) Administrative Coordinator
Location: Toronto (Remote)
Salary: Competitive with Fantastic Benefits
Job Type: Permanent
Our client, a non-profit association with a rich and long-standing history in Canada is seeking a strong Bilingual (English/French) Administrator to provide confidential and efficient executive-level administrative support to the leadership team and departments.
In this role, you will be responsible for supporting activities, meetings, and events company-wide and assisting the boards of other associations with communications and meeting logistics.
Key Responsibilities:
Administrative Support to Managers (40%):
– Provide administrative support to 6 managers.
– Manage correspondence, documents, spreadsheets, reports, presentations.
– Coordinate travel, prepare expense statements, and reconcile credit cards.
– Schedule meetings, prepare logistics, take minutes, and track action items.
– Handle purchases and invoices.
– Support staffing initiatives and provide bilingual support as needed.
– Act as backup to the Executive Assistant.Industry Associations Administration (15%):
– Support the other classification associations.
– Organize Board Meetings and Annual General Meetings.
– Prepare minutes, reports, and the annual report.
– Produce a quarterly newsletter and website updates.HR Administration (15%):
– Assist in recruitment, onboarding, and maintaining employee documentation.
– Draft letters, contracts, and reports.
– Coordinate training and support HR programs.
– Research policies and address employee inquiries on benefits and policies.Event and Communications Support (15%):
– Plan and organize company and industry events.
– Coordinate travel and event logistics.
– Manage registrations, invoices, and follow-up communications.
– Order and ship supplies and equipment.
– Create checklists for event planning.Support to On-Site Team and Coordinator (15%):
– Assist Field Teams and Field Managers with supplies, travel, and event coordination.
– Track statistics and prepare reports.
– Support fleet vehicle activities.Qualifications:– Must be French/English bilingual with full professional proficiency.
– 4 + years of experience in an administrative role ideally supporting leadership teams.
– Previous experience working for an association or nonprofit considered a strong asset.
– Ability to handle confidential information with the upmost discretion.
– Excellent written and verbal communication skills.
– Advanced MS Office Suite skills.
– Strong organizational and communication skills.
– Strong problem-solving skills and the ability to work independently.If this sounds like you, please email your Word version resume to Christina Cerra at [email protected].REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.Services de Gestion Quantum LtéeDepuis sa fondation à Montréal en 1968, Quantum a acquis une renommée enviable et est devenue le partenaire de ressources humaines de choix des entreprises privées ou du domaine public. Notre mission d’excellence et notre engagement indéfectible…
Expected salary
Location
Toronto, ON
Job date
Sat, 17 Aug 2024 22:08:16 GMT
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