Administrative Assistant

Job title:

Administrative Assistant

Company

University of Warwick

Job description

For informal enquiries, please contact Michelle Harrison (Assistant Office Administration Manager) at [email protected].An exciting opportunity is available in the Estates department here at the University of Warwick for a proficient and experienced Administration Assistant.Our diverse and busy Estates Office is passionate about realising the University’s vision of creating world class teaching and learning environments. To do this, we need ambitious, passionate individuals to provide a superior administrative support.If you have a flexible approach to your work and are committed to providing high quality administrative support, then this could be the job for you.We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so.About YouWe are looking for an administrator who, among other qualities, can demonstrate:

• An experienced minute taker, in this role you will attend meetings and accurately take minutes, capturing key points, decisions and any actions. You will need to ensure your minutes are clear, concise and professionally formatted.
• Able to assist with preparation of meeting agendas and other related documents for meetings as needed.
• Experience of delivering excellent customer service through effective team working and the ability to work effectively in a matrix organisational context.
• Evidence of well-developed administration skills and a high level of IT literacy, along with the ability to work with a high degree of accuracy and attention to detail.
• Flexibility to be involved in several operational support activities at the same time, and to be able to adapt to a changing working environment.
• Excellent organisation and problem-solving abilities to achieve deadlines when faced with conflicting demands.
• Experience, ideally, of providing administrative support within a busy technical environment.
• Excellent written and verbal communication skills through a range of relevant media (e.g. face to face, email, and telephone), along with the ability to form strong working relationships with colleagues across the Estates department and the rest of the University.

For further information regarding the skills required for this role please see the personal specification section of the attached job description.About the DepartmentThis role represents a great opportunity within a friendly, positive, and professional environment. The role will report into the Assistant Office Administration Manager and be part of a wider administrative team.For more information, please see .About the UniversityBorn in the 60s with a mindset of boldness, imagination and collaboration, the University of Warwick is a world-leading research-intensive university with the highest academic and research standards. We’re one of the world’s top universities, ranked 67th in the world and 10th in the UK*, with 92% of our research assessed to be ‘world leading or internationally excellent’**.You’ll be joining a diverse, innovative and globally connected community committed to igniting real world progress. Here at Warwick, we offer you opportunities to follow your ambitions as long as you bring the energy and determination to succeed.*QS World University Rankings 2024** Research Excellence Framework 2021To find out more about us visit ourHow to ApplyCLOSING DATE: Tuesday 10 September 2024 at 11.55pmTo apply, please click ‘Apply’ below and submit an application form by the closing date. Please plan for any potential delays as you will not be able to submit an application past this deadline (even if you opened the form at, say, 11.30pm).Please attach a CV and cover letter.

• Your CV should include your most recent employment experience, any other relevant experience, and education history.
• Your cover letter must detail how you meet each of the essential criteria found in the Job Description document below (desirable criteria too, where possible).

Please see for guidance on writing a cover letter. We highly recommend using individual criteria as headers and giving examples below, though you are free to format the letter as you wish.To streamline our hiring processes, we can only accept applications via our official website, .Interview Date: TBCStart Date: TBCWhat we OfferWe will provide you with a great range of benefits, which include an attractive pension scheme, 26 days holiday plus Christmas closure, excellent learning and development opportunities, and savings on a wide range of products and services. We offer a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities.We recognise the importance of a healthy work/life balance and offer you access to flexible working, for more information click .We are proud to say that we are a .Our Commitment to InclusionWarwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse, and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social, and cultural barriers that may otherwise prevent people from succeeding.We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages .The University currently holds a , and a . The University of Warwick is also one of the six founder institutions of the .Disclosure & Barring Service (DBS)The University of Warwick complies with the DBS Code of Practice and undertakes not to discriminate unfairly against anyone who makes a Disclosure relating to a conviction or other information revealed. More information is available on the University’s Vacancy pages and applicants may request a copy of the DBS Code of Practice.Job Description

Expected salary

£23144 – 25138 per year

Location

Coventry

Job date

Fri, 30 Aug 2024 06:14:37 GMT

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