Project Support Officer – Wessex Maternal Medicine Network

Job title:

Project Support Officer – Wessex Maternal Medicine Network

Company

NHS

Job description

We are looking for an enthusiastic, self-motivated project support officer to work alongside the Wessex Maternal Medicine Network clinicians and data analyst to improve the delivery of patient care and services. The post will play a key role in maximizing the potential and development of the Network contributing to supporting improvement and network progression.Your skills will help us develop and lead the team and ensure we provide a responsive, high-quality service for our women and birthing people whilst meeting our requirements in terms of project development and collaboration with region wide clinicians. This will require an attention to detail and collaborative working with our internal and external stakeholders that supports the development of the Maternal Medicine Network. You will be expected to work collaboratively and liaise closely with colleagues within the Network footprint and external stakeholders as well as understand practice management practices in general.Main duties of the jobAttached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities’ section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.You will plan and participate in meetings relevant to the network and ensure these are communicated with the appropriate staff. You will also have responsibility for continuing improvement of practices within the team and support the clinical team in reporting to key stakeholders.You will work with the network to ensure there is development to nationally agreed standards and have a key role in reporting and collate and provide information for highlight reports that detail progression of the network. You will provide coordination support for multidisciplinary meetings as well as liaising with women and birthing people that access our service.About usAs one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.Date posted30 September 2024Pay schemeAgenda for changeBandBand 5Salary£29,970 to £36,483 a year Per annum – Pro rataContractFixed termDuration12 monthsWorking patternFull-time, Part-timeReference number188-AC090924-AJob locationsW&N LMS FundsSouthamptonSO16 6YDJob descriptionJob responsibilitiesWe are looking for a dedicated, flexible individual who is willing to be responsible for providing project and administrative support to the clinical teams This will include website administration and updates, coordinating study days and MDTs (including updating clinical systems) Be proficient in the Microsoft suite of applications (e.g TEAMS, Excel, Word Powerpoint) and with website administration Excellent communication skills with an ability to communicate with a wide range of people Ability to work effectively as a team player and independently utilising excellent time management skills Able to demonstrate an understanding of the importance of confidentiality and data protection Understanding of medical terminology Ability to provide information that can feed into the reports provided to both internal stakeholders and external stakeholders Experienced in creating flow charts/ visual guides Experience with logging risks and opportunities and tracking progress on a regular basis Configuring, updating and storing project documentation in a safe location Comfortable with presenting project updates at a senior board level Plan, develop and lead on the implementation plan with key stakeholders to deliver the key aims of the project Ensure all milestones are met, report any breaches highlighted to the relevant Local Maternity and Neonatal Systems Ability to organise and influence at all levels Be responsible for producing ad hoc reports and work with our data analyst to provide data needed to support and inform service projects Be accountable to the lead midwife for the Maternal Medicine NetworkWhilst you will be remote working, we are looking for an individual who is willing to travel to the Princess Anne Hospital if required.This role will be 37.5 hours that can be worked flexibly across core working hours Job descriptionJob responsibilitiesWe are looking for a dedicated, flexible individual who is willing to be responsible for providing project and administrative support to the clinical teams This will include website administration and updates, coordinating study days and MDTs (including updating clinical systems) Be proficient in the Microsoft suite of applications (e.g TEAMS, Excel, Word Powerpoint) and with website administration Excellent communication skills with an ability to communicate with a wide range of people Ability to work effectively as a team player and independently utilising excellent time management skills Able to demonstrate an understanding of the importance of confidentiality and data protection Understanding of medical terminology Ability to provide information that can feed into the reports provided to both internal stakeholders and external stakeholders Experienced in creating flow charts/ visual guides Experience with logging risks and opportunities and tracking progress on a regular basis Configuring, updating and storing project documentation in a safe location Comfortable with presenting project updates at a senior board level Plan, develop and lead on the implementation plan with key stakeholders to deliver the key aims of the project Ensure all milestones are met, report any breaches highlighted to the relevant Local Maternity and Neonatal Systems Ability to organise and influence at all levels Be responsible for producing ad hoc reports and work with our data analyst to provide data needed to support and inform service projects Be accountable to the lead midwife for the Maternal Medicine NetworkWhilst you will be remote working, we are looking for an individual who is willing to travel to the Princess Anne Hospital if required.This role will be 37.5 hours that can be worked flexibly across core working hoursPerson SpecificationQualifications / training requiredEssential

• Degree or equivalent specialist knowledge and experience
• Evidence of recent further professional development
• Principles of project management techniques

Desirable

• Significant NHS experience

Previous or relevant experience necessaryEssential

• Significant knowledge and skill of project administration
• Experience of taking minutes, diary management, and organising events
• Experience and understanding of key systems and processes required to support a busy and challenging project office environment
• Evidence of complex record keeping
• Evidence of leading change through empowering people and holding them to account
• Experience of working to demanding and competing timetables

Desirable

• Experience of projects delivery in NHS environment
• Experience of presenting complex information to internal and external groups in an understandable way
• Experience of customer facing role
• Understanding of patient flows in healthcare environment

Aptitudes and skills requiredEssential

• Competent/advanced on all MS Office applications.
• Strong customer service skills
• Ability to use good judgement in situations where limited information may be available
• Ability to co-ordinate multiple project tasks, define priorities and meet deadlines
• Ability to interact with a range of professionals at all levels of the organisation
• Ability to lead planning and problem solving in a complex environment
• Confidence in leading culture and attitudinal change among close colleagues and stakeholders
• Ability to manage complex project budget
• Problem solving skills
• Attention to detail
• Prioritisation of own workload, and team workload where necessary
• Good organisational skills
• Time management
• Able to work independently and as part of a team
• Ability to analyse and interpret complex problems and develop practical and workable solutions to address them
• Presentation skills
• Documenting training and procedure guides

Desirable

• Understand patient flows

Special requirements of the postEssential

• Travel between Trust sites and to off-site location

Desirable

• Out of Hours working to meeting the requirements of the programme

Values and behavioursEssential

• Patients First
• Always Improving
• Working Together

Person SpecificationQualifications / training requiredEssential

• Degree or equivalent specialist knowledge and experience
• Evidence of recent further professional development
• Principles of project management techniques

Desirable

• Significant NHS experience

Previous or relevant experience necessaryEssential

• Significant knowledge and skill of project administration
• Experience of taking minutes, diary management, and organising events
• Experience and understanding of key systems and processes required to support a busy and challenging project office environment
• Evidence of complex record keeping
• Evidence of leading change through empowering people and holding them to account
• Experience of working to demanding and competing timetables

Desirable

• Experience of projects delivery in NHS environment
• Experience of presenting complex information to internal and external groups in an understandable way
• Experience of customer facing role
• Understanding of patient flows in healthcare environment

Aptitudes and skills requiredEssential

• Competent/advanced on all MS Office applications.
• Strong customer service skills
• Ability to use good judgement in situations where limited information may be available
• Ability to co-ordinate multiple project tasks, define priorities and meet deadlines
• Ability to interact with a range of professionals at all levels of the organisation
• Ability to lead planning and problem solving in a complex environment
• Confidence in leading culture and attitudinal change among close colleagues and stakeholders
• Ability to manage complex project budget
• Problem solving skills
• Attention to detail
• Prioritisation of own workload, and team workload where necessary
• Good organisational skills
• Time management
• Able to work independently and as part of a team
• Ability to analyse and interpret complex problems and develop practical and workable solutions to address them
• Presentation skills
• Documenting training and procedure guides

Desirable

• Understand patient flows

Special requirements of the postEssential

• Travel between Trust sites and to off-site location

Desirable

• Out of Hours working to meeting the requirements of the programme

Values and behavioursEssential

• Patients First
• Always Improving
• Working Together

Expected salary

£29970 – 36483 per year

Location

Southampton

Job date

Wed, 02 Oct 2024 02:06:05 GMT

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