United States (Remote) Executive Assistant II

Job title:

United States (Remote) Executive Assistant II

Company

BOLD Limited

Job description

We are seeking an Executive Assistant II to provide support to our SVP, Marketing. Overall responsibilities include schedule management, creating reports and presentations, project management, organizing travel and accommodations, and other organizational tasks. Qualified candidates must thrive in a fast-paced, results-oriented environment, demonstrating agility, proactivity, and foresight in managing and prioritizing tasks for themselves and the executive.Flexibility and strong time management are crucial as this role attends all SVP meetings and provides timely summaries and action items. The ideal candidate is detail-oriented, proactive, flexible, a team player, and possesses great judgment and multitasking skills, with the ability to anticipate and resolve problems before they escalate.JOB DESCRIPTIONABOUT THIS TEAMOur Marketing Department is committed to BOLD’s vision of empowering job seekers to achieve their career aspirations, with a focus on data-driven strategies and exceptional performance. We aim to help our customers secure interviews and land their desired jobs through innovative marketing approaches and collaborative efforts. By centering our initiatives around the customer, we ensure that our marketing not only reaches but also resonates with our audience, driving meaningful engagement and success in their job search journey.WHAT YOU’LL DO

• Strategically manage the SVP Marketing’s schedule and travel arrangements across multiple time zones, ensuring seamless coordination of global meetings and events with no overlaps, maintaining accuracy even for complex schedules, and optimizing the executive’s time according to priority business commitments
• Ensure a strong understanding of priorities by maintaining a real-time, organized list of tasks and projects, ensuring their timely completion and proactively addressing potential issues
• Develop in-depth knowledge of the marketing department’s operations and priorities
• Support SVP Marketing on cross-functional projects, engaging effectively with both internal teams and external partners
• Contribute to departmental projects by facilitating the flow of project information and updates across relevant teams to maintain engagement and momentum, playing an active role in project planning stages, contributing ideas, and identifying potential challenges
• Support the creation and delivery of communications on behalf of the SVP Marketing, with a keen eye on ensuring clarity, professionalism, timeliness, and the discreet handling of sensitive information
• Support marketing leaders in financial tasks, including creating budgets for travel, invoice processing, reconciliations, and expense processing
• Support the preparation of presentations for internal and external use, ensuring that all contributions are added in a timely manner
• Lead the Marketing portion in the creative and efficient organization of meetings and corporate events, introducing innovative and effective methods to enhance engagement and outcomes, and follow up to ensure actionable meeting items are executed
• Seek and implement improvements in administrative processes to enhance efficiency and productivity, setting a benchmark for excellence within the team
• Effective planning and execution of personal support tasks for the SVP within reason
• Manage complex administrative tasks effectively under tight deadlines
• Strong partnership and collaboration with other company Executive Assistants

WHAT YOU’LL NEED

• Bachelor’s Degree (Business Administration, Accounting, Marketing, Management or Finance) or equivalent experience
• 7+ years as an Executive Assistant to a C-Level executive with a demanding and dynamic schedule
• Strong proficiency with tools such as Microsoft 365, Google Workspace, and Slack – Excel skills must be very solid
• Detail-oriented and thorough in communications that are clear, firm, and tactful
• Solid project coordination and tracking skills
• Organized, timely, effective, with the ability to adapt to change
• Adept at working independently, meeting deadlines, and with a results-oriented mindset
• Talented at creating streamlined processes to create efficiencies, resulting in higher productivity in less time
• Capable of maintaining confidentiality and handling confidential information with discretion, sound judgment, and diplomacy
• Proactive problem-solver who anticipates and addresses challenges before they arise
• Strong collaborative spirit, able to forge strong relationships across all levels of the organization
• Strong communication skills in English and Spanish

WHAT’S GOOD TO HAVE

• Mix of experience with larger companies, startups, large/global Marketing Agency Executives, or venture capital firms
• Demonstrated history of improving administrative processes and contributing to team efficiency

BENEFITSOUTSTANDING COMPENSATION

• Competitive salary
• Bi-annual bonus
• 401(k) plan with match
• Equity in company
• Flexible spending accounts (health, dependent care)
• Internet and home office reimbursement

100% FULL HEALTH BENEFITS

• Medical, dental, and vision (optional plans for your family)
• Life & long term disability insurance (optional)
• Mental health support and resources
• Wellness reimbursement (gym, health apps, etc.)
• Pet Insurance (optional)

FLEXIBLE TIME AWAY

• Flexible PTO
• Sick time policy
• Observed holidays
• 1-week PTO for the December holidays

SALARY & REQUIREMENTSStarting Pay Range$85000-$110000 USDPAY TRANSPARENCYIndividual pay is based on location, transferable skills, experience, and other relevant factors. This estimated range is based on the best available market data and factors, all of which are subject to change. This position may also be eligible for a bonus and medical, dental, vision, life, short and long-term disability insurance, 401(k), paid time off, sick leave, and paid holidays, all subject to applicable plan terms.ELIGIBILITYELIGIBLE HIRING LOCATIONSThis position is 100% remote, work from home.BOLD is able to hire full-time residents of the following U.S. States & Territories: Arizona, California, Colorado, Connecticut, Florida, Georgia, Illinois, Iowa, Kentucky, Maine, Maryland, Massachusetts, Minnesota, Nevada, New Hampshire, New Jersey, New York, North Carolina, Ohio, Oklahoma, Oregon, Pennsylvania, Puerto Rico, Tennessee, Texas, Utah, Virginia, Washington#LI-Remote #LI-AM1ABOUT BOLDWE TRANSFORM WORK LIVESAs an established global organization, BOLD helps people find jobs. Our story is one of growth, success, and professional fulfillment. We create digital products that have empowered millions of people in 180 countries to build stronger resumes, cover letters, and CVs. The result of our work helps people interview confidently, finding the right job in less time. Our employees are experts, learners, contributors, and creatives.WE CELEBRATE AND PROMOTE DIVERSITY AND INCLUSIONWe value our position as an Equal Opportunity Employer. We hire based on qualifications, merit, and our business needs. We don’t discriminate regarding race, color, religion, gender, pregnancy, national origin or citizenship, ancestry, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, marital status, genetic information, or any other applicable characteristic protected by law.Under San Francisco’s Fair Chance Ordinance, qualified applicants with arrest and conviction records will be considered for the position.United States (Remote)Executive Assistant IIWe embrace technology, think beyond the norm, fearlessly try new things, and live and breathe to make a difference in others’ lives.Fortune favors the BOLD.WHAT THEY’RE SAYINGdiv.slide” data-cycletwo-log=”false” >“Great Opportunity for Go-Getter”“Excellent work culture with the ability to move up the ladder quickly with success, pay and benefits are great and they do those fun quirky work activities. Really aggressive with entering new markets and great co-workers. I enjoy working with hard-working and smart people.”2016-07-20T14:46:50+00:00“Excellent work culture with the ability to move up the ladder quickly with success, pay and benefits are great and they do those fun quirky work activities. Really aggressive with entering new markets and great co-workers. I enjoy working with hard-working and smart people.”https://www.bold.com/testimonials/great-opportunity-for-go-getter/“Great place to work”“The company is doing well and has been growing consistently. Management is great to work with, they don’t micromanage, but are available for advice and very accessible. Working with cross-functional teams is fairly easy and not much bureaucracy.”2016-07-20T15:20:31+00:00“The company is doing well and has been growing consistently. Management is great to work with, they don’t micromanage, but are available for advice and very accessible. Working with cross-functional teams is fairly easy and not much bureaucracy.”https://www.bold.com/testimonials/great-place-to-work/“I love working at BOLD!”It is a fast-paced environment. It’s challenging, different every day and it feels like we can make a difference. The team is amazing and I feel like we are a family. It is the best environment to work, learn, and grow. I really think that BOLD culture is one of the kind and unique on the island.2016-07-20T15:52:03+00:00It is a fast-paced environment. It’s challenging, different every day and it feels like we can make a difference. The team is amazing and I feel like we are a family. It is the best environment to work, learn, and grow. I really think that BOLD culture is one of the kind and unique on the island.

Expected salary

$85000 – 110000 per year

Location

USA

Job date

Thu, 10 Oct 2024 06:13:46 GMT

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