Jones Lang LaSalle
Job title:
Finance & Office Administrator – Fixed-Term
Company
Jones Lang LaSalle
Job description
JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.We are currently recruiting for a Finance & Office Administrator at our exciting client site shopping centre. This role will be responsible for providing comprehensive financial and general administrative support, ensuring the highest standards of management in line with JLL best practices. This role offers an exciting opportunity to contribute to the efficient running of a £2m service charge budget and interact with various stakeholders in a fast-paced environment.Reporting Structure:You will report directly to the Centre Manager and work closely with the centre management team and JLL colleagues in surveying, accounts payable, client accounts, and the service charge team.Key Responsibilities:Financial Administration:Manage the administration of the £2m service charge budget and all JLL and on-site accounts systemsProcess insurance claims and allocate refundsHandle supplier payment queries and ensure timely paymentsProcess service charge and landlord expenditure invoices and purchase ordersMonitor centre’s bank balance and manage finance requestsTrack and reconcile invoices, update budget trackers, and manage year-end reconciliationsSet up new suppliers and maintain financial recordsUtility Administration:Verify utility meter readings and manage related queriesReconcile utility bills and track energy usageRates Administration:Maintain and monitor the Rates Mitigation TrackerLiaise with rates departments to ensure proper payment processingManage change of tenancies with relevant partiesGeneral Administrative Tasks:Provide professional customer service as the first point of contactManage meetings, diaries, and correspondence for the Centre ManagerHandle incoming communications and maintain filing systemsManage occupancy and vacancy databaseProvide analytical support, including footfall figures and sales dataMaintain office supplies and manage meeting room bookingsRequired Qualifications and Experience:Maths and English GCSE/O Level or equivalentRelevant vocational qualifications (e.g., NVQ/SNVQ)Minimum two years of finance and office administration experienceProficiency in Microsoft Office suite, especially Excel, Word, Outlook, and PowerPointStrong numeracy skills with experience in financial monitoring and managementExcellent communication and customer relations skillsCompetencies and Attributes:Exceptional organizational skills with the ability to work independentlyStrong interpersonal skills to interact effectively with diverse stakeholdersAbility to multitask and prioritize in a fast-paced environmentAttention to detail and commitment to accuracyDiscretion in handling sensitive and confidential informationProactive approach and ability to work well within a teamIf you have a passion for excellence in administration and finance, we encourage you to apply for this exciting opportunity to contribute to the success of our Centre Management team.Location:On-site –Cambridgeshire, GBRIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call +44 (0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our page
I want to work for JLL.JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .
Expected salary
Location
Cambridgeshire
Job date
Thu, 13 Mar 2025 02:09:37 GMT
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