Event Sourcing Manager

Job title:

Event Sourcing Manager

Company

American Express

Job description

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.Ready to explore a career path? Start your journey.The Event Sourcing Manager is the main point of client (internal or external) and supplier contact from initial Meeting Request through proposal to contracting and on occasion payment.Key areas of the role include extensive venue and destination knowledge, understanding of onsite logistics, cost and contract negotiation and budget management. Excellent time management, flexibility and collaboration skills are also essential to this role.What you’ll be doing:

• Review meeting request and conduct/join meeting qualification call with client/internal team
• Identify appropriate venues according to client/event needs
• Understand and utilize preferred suppliers programme
• Advise and guide the client/internal team about suitable options
• Inform about rejected venues (quality, availability…)
• Maintain contact with suppliers and manage option dates
• Reminders to client/internal team on deadlines
• Budget management of project, either directly if sourcing only or indirectly if working alongside internal team
• If sourcing only secure meeting owner approval on budget and terms & conditions of suppliers
• Negotiate supplier rates and conditions
• Ensure per project profitability through commission and fees
• Support with coordination of Inspection trips if needed
• Where required secure required data according to customer policies (POs…)
• Confirm/Cancel venues to suppliers
• Update Meetings & Events Finance and Project Management systems with all project information
• Provide feedback to suppliers on cancelled venues
• Where required secure accurate contracts from suppliers to be signed either by GBT or by client directly
• Renegotiate rates and conditions
• Issue deposit invoices to customer if managing payment
• Make required payments to suppliers where required
• Raise commission invoices as required
• Attend internal supplier educational programmes to ensure venue and destination knowledge is current
• Attend at least 2 fam trips and carry out at least 2 site visit days per year to contribute towards increased venue knowledge and supplier relationships
• Attend at least 1 Industry trade show a year either UK or Overseas
• Share feedback with wider team
• Carry out all attributes of meeting planner role to a high level
• Lead high level, high value bookings
• Take on project work
• Join RFP/Client presentations where required
• Troubleshoot/proof own work
• Flags any arising issues / complaints with solutions
• Manages own time effectively to ensure deadlines are reached
• Flex’s working hours if required to align with client and supplier time zones
• May require travel to destinations worldwide, in support of client site inspections/onsite assistance

What we need from you:

• Minimum of 5 years experience in hotel/venue buying required
• Minimum of 3 years Event Management experience preferred
• Proven negotiation skills
• Knowledge of incentive travel and creative events preferred
• Extensive knowledge of UK and global destinations required
• Domestic and international venue/hotel knowledge essential
• Excellent communication and collaboration skills essential
• Online sourcing tool experience preferable ie Cvent, Lanyon
• Operations experience in hospitality industry or equivalent is a benefit
• Prior successful experience in developing and maintaining key client and supplier relationships
• Prior experience in effectively handling multiple projects/demands
• Excellent time management and communication skills
• Strong knowledge of program/event management and budget maintenance
• Proven aptitude for technology and/or software solutions and analytical skills required.
• Strong Powerpoint and Excel skills preferred
• Ability to travel by airplane, boat, rail and/or car

Location United KingdomThe #TeamGBT ExperienceWork and life: Find your happy medium at Amex GBT.Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.Wellbeing resources to support mental and emotional health for you and your immediate family.And much more!All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult .What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;” please apply anyway. You may be exactly the person we’re looking for!

Expected salary

Location

United Kingdom

Job date

Sat, 15 Mar 2025 04:53:23 GMT

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