Academic Advisor

Job title:

Academic Advisor

Company

Cultural Experiences Abroad

Job description

Your Role:This role is central to preparing and delivering program inclusions including academics, orientation, housing, arrivals, and co-curricular activities for CEA CAPA Paris. Key responsibilities include: facilitating logistics across all departments; leading or accompanying student activities & excursions; supporting students with acculturation and wellness needs; promoting engagement with French and Parisian culture and fostering community integration; assisting during student emergencies; participating actively and enthusiastically in the Student Life Office. This position reports to the Director of Academic Affairs.What You’ll Do:

• Academic & Internship support

• Support the Academic Coordinator and Director of Academic Affairs on course scheduling & classroom needs.
• Serve as first point of contact with faculty on routine/daily needs.
• Assist with reservations for curricular inclusions.
• Support the PASS Coordinator – Internships with administrative needs including tracking student hours and producing documentation in line with CIP requirements.
• Oversee classroom needs including regular IT checks.
• Serve as first point of contact with students on routine/daily academic inquiries (Canvas access, course schedules).
• Manage student ID card ordering & replacements.
• Provide administrative support for courses, syllabi, and the Canvas platform.
• Help with budget adherence and reporting.
• Student Support & Well-being

• Embody CEA CAPA’s duty of care, with particular focus on:

• Assisting students with medical needs including making medical appointments as needed;
• Redirecting students to the appropriate support staff in cases of mental health needs, sexual assault, harassment, or roommate issues
• Serve as first point of contact for student inquiries about Paris and program-related matters.
• Stay informed about student wellness resources and relevant activities in Paris and in France.

• Housing & Student Services

• Assist with housing preparation, check-ins, and check-outs, including corresponding paperwork.
• Support the Paris team, as needed, with housing management tasks.
• Program and Activity Facilitation

• Assist in planning and carrying out arrivals, orientations, excursions, and cultural activities.
• Lead or assist with student activities and excursions.
• Facilitate communication with students about program activities via newsletters and other channels.
• Administrative tasks

• Assist with documentation and administration for housing, student affairs, and academic affairs.
• Update and maintain program documentation for students.
• General Team Participation

• Welcome students and visitors; handle package reception.
• Actively participate in staff meetings, projects, trainings, and calls regarding policies and company updates.

This is a temporary, full-time position. Standard work schedule is Monday – Thursday, 9:00am – 6:00pm, and Friday 9:00am – 2:30pm. Occasional overtime hours—both expected and unexpected—will be required. Some weekend work for activities & excursions may be required.What Makes a Great Candidate:

• Minimum of a Bachelor’s degree in a relevant field
• Fluency in spoken and written English and French
• Authorization to work in France

• Prior experience and a passion for working with young adults, ideally in an international education context
• Solid computer abilities and comfort using a PC (Microsoft); proactive attitude regarding IT troubleshooting

Core Strengths:

• Strong and interculturally competent communicator
• Knowledge and strong familiarity of Paris and its cultural offerings
• Creative and solutions oriented
• Resilient and adaptable
• Deadline & detail-oriented
• Problem solver
• Team player

We believe great talent comes in many forms and that there is no one size fits all in hiring. If you feel you may be a great fit for this role but do not check all of the boxes, we encourage you to apply and show us why you’re the right candidate for this position.Who We Are:At CEA CAPA, we believe studying and interning abroad is a transformative experience. By immersing themselves in new cultures, our students gain valuable skills and perspectives that shape their futures.We’re proud to be a recognized sector leader, known for our delivery of impactful academic, professional and cultural experiences. This is achieved through our dedicated global team who provide comprehensive guidance, instruction, support and resources to maximize the benefit of our students’ time abroad.A sense of belonging is central to CEA CAPA’s mission. We foster a work environment that values diversity and is free from bias. Our hiring practices are based on professional qualifications, skills and competence.With a footprint that spans 53 cities in 20 countries across Europe, Latin America and Australia our 450 strong global workforce deliver exceptional cultural experiences abroad to over 7,000 students per year.Our commitment to creating a sense of belonging means we welcome individuals of all abilities, ages, citizenships, educations, ethnicities, family statuses, gender identities, genders, genetic information, languages, marital status, military experiences, political views, pregnancy, races, religions, sexes, sexual orientations, socioeconomic statuses, and work experiences and therefore we encourage applicants from diverse lived experiences to apply.Note: This role profile is intended to provide an overview of the key responsibilities and qualifications for the position. It is not exhaustive, and the role holder may be required to undertake additional tasks and duties, as necessary and in line with evolving business needs. Any proposed permanent modifications to this role profile will be made in consultation with role incumbents, and relevant stakeholders in accordance with applicable policies and legislative requirements.

Expected salary

Location

Paris

Job date

Sun, 16 Feb 2025 01:34:18 GMT

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