Accounts Assistant

Job title:

Accounts Assistant

Company

Lifelancer

Job description

Job Title: Accounts AssistantJob Location: London, UKJob Location Type: HybridJob Contract Type: Part-timeJob Seniority Level: AssociateAt Synaptiq Health, we are deeply passionate about advancing life-changing therapies and services. As a collective of specialised agencies, including Emotive, Initiate, and Beyond PR, we bring together unparalleled expertise across Medical Communications, Market Access & HEOR, and PR & Advocacy.Our dedicated teams partner with top global pharmaceutical, biopharma, and biotechnology companies, as well as influential medical societies and health & wellness organisations. Our shared values and commitment drive our success, enabling us to support our clients and each other with exceptional impact. Whether you’re looking to enhance your market presence, navigate complex healthcare landscapes, or elevate your communications strategy, Synaptiq Health and our agencies are here to support your success and drive meaningful change in healthcare.
Discover how our integrated approach can help you achieve your goals and make a significant impact in the world of healthcare:Emotive – Global Medical Communications AgencyInitiate – Global Market Access & HEOR ConsultancyBeyond PR – Health Enhancing PR & Communications Agency
ROLEWe are seeking a detail-oriented and proactive Accounts Assistant to join our Finance team on a part-time basis. As an integral member of our team, you will provide essential support across various accounting and administrative functions, ensuring smooth and efficient financial operations. This role is ideal for someone who thrives in a fast-paced environment and has a passion for accuracy and collaboration..
Hours: Part-time, 20 hours per week (spread over 4-5 days)Reports to: Finance Manager
KEY RESPONSIBILITIESClient Billing and Accounts Receiv

• able:Prepare, issue, and track client invoices, ensuring accuracy and timely deli
• very.Monitor accounts receivable and follow up on overdue payments to maintain healthy cash

flow.Accounts Pay

• able:Process supplier invoices, ensuring proper coding and authorisa
• tion.Organise and execute supplier payment runs, ensuring timely settlem
• ents.Reconcile supplier statements and resolve discrepan

cies.Balance Sheet Reconciliat

• ions:Complete monthly bank reconciliations for all acco
• unts.Reconcile other balance sheet items, including prepayments, accruals, and inter-company bala

nces.Expenses and Credit Card Manage

• ment:Process employee expense claims, ensuring compliance with company po
• licy.Administer company credit cards, reconciling transactions and ensuring supporting documentation is prov

ided.Project Accou

• ntingSupport Finance Manager to track project costs and profitability, ensuring accurate revenue recognition in line with accounting stan
• dardsAdministering project oversight within Synergist by opening, updating, and closing jobs according to company procedures, including reconciling and addressing final project financial discrepancies. Also ensuring estimates are set up using correct rate cards and exchange r
• ates.Regularly reviewing time allocation on projects to prevent or address overserv

icingPayroll Sup

• port:Assist with preparation of monthly pa
• yrollReconcile payroll accounts and liaise with HR for any payroll-related que

ries.Month-End Sup

• port:Support the Finance Manager with month-end processes, including preparing operating cost accruals, prepayments, and other adjustm
• ents.Provide support in generating month-end reports and anal
• yses.Assist the Finance Manager with tax filings, including VAT and

PAYEMailbox Que

• ries:Monitor and respond to finance-related queries via the shared finance mailbox in a timely and professional ma

nner.
REQUIRED KNOWLEDGE, SKILLS AND ABI

• LITIESPrevious experience in a similar role within an SME professional services environment, preferably in the medical communications or marketing s
• ector.Working towards a recognised accounting qualification (AAT / ACCA /
• CIMA)Strong understanding of accounting principles and bookke
• eping.Proficiency in accounting software (e.g., Xero, QuickBooks, or sim
• ilar).Excellent Excel skills, including formulas and pivot t
• ables.Exceptional attention to detail and acc
• uracy.Strong organisational and time-management abil
• ities.Excellent communication skills, both written and v

erbal.
OUR

• REWARDS25 days annual leave + bank holidays + 3 days off for Christmas + Birthday
• day offEarly Finish
• FridaysHoliday purchase
• scheme6 weeks paid sabbatical after 5 years’
• serviceDiscounted gym mem
• bershipPrivate medical in
• suranceSupport and well-being s
• ervices
• Flu jabEy

e testsLifelancer ( ) is a talent-hiring platform in Life Sciences, Pharma and IT. The platform connects talent with opportunities in pharma, biotech, health sciences, healthtech and IT domains.For more details and to find similar roles, please check out the below Lifelancer link.

Expected salary

Location

London

Job date

Fri, 10 Jan 2025 23:30:05 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (hiring-jobs.com) you saw this job posting.