Accounts Payable Administrator

FirstService Residential

Job title:

Accounts Payable Administrator


FirstService Residential

Job description

About FirstService Residential:FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential.Job Overview:Reporting to the Accounts Payable Supervisor, the Accounts Payable Administrator is responsible for supporting site staff with the accounts payable process in accordance with organizational policies and procedures.Responsibilities:

  • Setup and maintain user accounts, passwords, and security access to the various accounts payable databases.
  • Setup and maintain proper workflows and processes in the various accounts payable databases.
  • Communicate with internal and external clients to ensure workflows and access fit the client’s need. Make recommendations as needed.
  • Perform scheduled activities and run periodic reports.
  • Import data sync files from accounting system and troubleshoot issues as required.
  • Provide training, guidance, and support to system users in their information requirements, process management, and application knowledge.
  • Create and maintain application-specific user procedures, guidelines, and documentation.
  • Identify reoccurring errors and recommend training, documents, and/or procedures to reduce errors.
  • Facilitate regular cheque runs inclusive of printing, sorting, and mailing out cheques.
  • Ensure cheques are delivered according to the delivery instructions and coordinate couriers and pick-ups as required.
  • Pre-screen and coordinate all new vendor setup requests outside of the third-party vendor compliance process.
  • Interface with vendors/managers/and outsourced qualification company to qualify vendors by obtaining WCBs, COIs, etc.

Skills & Qualifications:

  • 2-5 years of experience in a high volume, numeric, typing or data entry position required.
  • Strong experience in Microsoft Excel, Word, and Outlook required.
  • Excellent organizational skills to manage multiple tasks and tight deadline is crucial.
  • High attention to detail.
  • Excellent verbal and written communication skills.
  • Excellent computer skills, experience with accounting software, Microsoft office suite.
  • Ability to work independently and within a team environment.

What We Offer:As a full-time associate, you will be eligible for full comprehensive benefits including health & dental. In addition, you will be eligible for time off benefits, paid holidays, access to our Employee Assistance Program, Tuition Reimbursement, etc.Compensation:$45,000.00 – $50,000.00 per annumFirstService Residential is proud to be an equal opportunity workplace. It is our policy to promote equal employment opportunity for all current and prospective associates. This applies to all employment-related matters, including the recruitment process, hiring decisions, compensation and benefits. We are committed to providing and maintaining a working environment that is based on respect and preserves the dignity and rights of everyone in the organization. If you have questions before or during the application process about our equal opportunity workplace, please reach out to our Recruitment team.IN2018

Expected salary

$45000 – 50000 per year


Vancouver, BC

Job date

Fri, 07 Jun 2024 07:37:21 GMT

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