Admin Assistant – Trainer Development Collaborative

Job title:

Admin Assistant – Trainer Development Collaborative

Company

NHS Scotland

Job description

Flexible Location: Based throughout Scotland, NES is a remote friendly employer supporting office and hybrid working. Regular presence at our Dundee office (Dundee Dental Education Centre (DDEC)) is a requirement of this role. We’re happy to talk about how you want to work.Work Pattern: Fixed term, Part time, 18.5 hours per week (18 hours and 30 minutes). The post holder will be required to work:

• Wednesday afternoon
• Thursday morning and afternoon
• Friday morning and afternoon

Fixed term or Secondment** for 18 months from date of appointment**For NHS applicants, an NHS secondment will be offered in the first instance. For non-NHS applicants, a fixed-term or secondment would be considered.You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.Who We AreNHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.The Medical Directorate is responsible to the NES Board and through the Board to Scottish Government for the commissioning and delivery of postgraduate medical education in Scotland. The role of the Directorate is to oversee training, manage the trainee’s progress through the training programme and ensure the training is delivered to GMC standards.The Trainer Development Collaborative (TDC) is a small, enthusiastic team working within the Professional Development workstream in the Medical Directorate of NES. The TDC team work in partnership with a broad clinical faculty based in the Territorial Health Boards across Scotland to develop and deliver training and education resources predominately for postgraduate medical trainers, but also leadership and management training and training for Approved Medical Practitioners.The OpportunityWe are looking for an enthusiastic and initiative-taking individual to join our small, highly talented team to help us organise important training events for doctors across the NHS. Working within the TDC team you will be a collaborator, highly organised and possess excellent communication and digital skills with a strong focus on flexibility.Do you enjoy problem solving and collaborating with others?Do you enjoy working at pace and being adaptive to an ever-changing environment?Do you want to support colleagues in the team and across the directorate sharing information and offering information and experience?Do you enjoy working in a team and supporting your team members?Do you enjoy engaging with and supporting delegates as they undertake training?Does this sound like you?What We Love to SeeAdmin Assistants have a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:

• Experience of working collaboratively and flexibly within a team, and across other workstreams and departments
• High diligence in all aspects of your work
• Ability to communicate clearly, effectively, and confidently at all levels (both verbally and in writing)
• Proven history using Microsoft packages (MS Teams, MS Outlook, and MS Excel) and confidence in learning and using other specialist software (e.g., online booking systems, digital learning platforms and travel/accommodation systems)
• Demonstrate honesty, integrity, care, and compassion when dealing with others, utilising tact, and persuasion skills when necessary
• Ability to work on own initiative, to effectively organise and prioritise own workloads and to meet strict deadlines
• Experience of using Microsoft Teams in a virtual office environment
• Experience of supporting the planning and organisation of events such as meetings, training events and conferences
• Experience of contributing to the development of processes within a team

Benefits Which MatterAs a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:

• Life-work balance – with opportunities for flexible working and hybrid working
• Generous NHS pension scheme
• Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
• Annual Leave – 27 Days increasing in line with service plus 8 days public holiday
• NHS discounts and more

Diversity and InclusionDeveloping a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work.We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience – regardless of the outcome.It’s not essential to be in an office administration role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.If you are considering applying and feel it would be helpful to discuss this initially, please contact Steven Young, Programme Officer:Next StepsOur recruitment process is currently 100% remote and if successful you would initially work remotely, working from our offices as operationally required. Regular presence at our Dundee office (Dundee Dental Education Centre (DDEC)) is a requirement of this role.All applicants who are shortlisted for interview will be contacted by e-mail.Online interviews will take place on Tuesday 17 September 2024.For further information please refer to the Job Information Pack below.Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don’t hesitate to contact our recruitment partners, the East Region Recruitment Service, at: EoS.ERRS@nhs.scotNHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Expected salary

Location

United Kingdom

Job date

Sat, 17 Aug 2024 00:43:25 GMT

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