Admin Officer – Three vacancies

Job title:

Admin Officer – Three vacancies

Company

NHS Scotland

Job description

Flexible Location: Based throughout Scotland, NES is a remote friendly employer supporting office and hybrid working.All three vacancies have flexible working locations, however, please note that as part of NES hybrid working arrangements, flexibility to travel to our offices is a requirement of all our roles. We’re happy to talk about how you want to work.Work Pattern: Fixed Term**, Full Time, 37 hours per week.Fixed-term or Secondment** for 18 months from date of appointment
**For NHS applicants, an NHS secondment will be offered in the first instance. For non-NHS applicants, a fixed-term or secondment would be considered.You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.Who We AreNHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through education, training, workforce development and data, digital and technology across the health and social care system in Scotland.We are the leader in educational design, delivery and quality assurance and provide wide-ranging support to workforce development. We are the official provider of workforce statistics for NHS Scotland and support national workforce planning. We design and develop digital technologies supporting innovation and transformation.Our goal is to create a workforce that meets the needs of the People of Scotland, through collaboration with staff, learners, and our stakeholders. The NES Strategy 2023-26 outlines our ambitions as a national statutory learning organisation and our strategic positioning within the health and social care innovation landscape.The Medical Directorate is responsible to the NES Board and through the Board to Scottish Government for the commissioning and delivery of postgraduate medical education in Scotland. The role of the Directorate is to oversee training, manage the trainee’s progress through the training programme and ensure the training is delivered to GMC standards.The OpportunityWe currently have three Admin Officer vacancies across our Medical Directorate. We are looking for enthusiastic and self-motivated individuals to join these highly talented teams.You will be part of a wider team of administrators providing comprehensive administrative and technical support for the delivery of services across NES. In these exciting and varied roles, you will collaborate across multiple workstreams and organisations, having a direct impact on the successful delivery of education and training for the health and social care workforce in Scotland.These roles will offer the opportunity to gain a wider understanding/working knowledge of the services provided by NES. The intention is to be able to grow our own operational support teams of the future, and these roles will be a key part of that journey.Do you enjoy working at pace and being adaptive to an ever-changing environment?Do you enjoy working with a wide range of stakeholders and across multidisciplinary teams?Do you enjoy making a difference, influencing improved ways of working, and sharing innovative ideas?Do you enjoy problem solving and collaborating with others?As an Admin Officer (Administrator) within NES you will have the opportunity to bring your unique skills and experience to the table, collaborating across multiple workstreams to support the services of our Directorates and the wider organisation.Does this sound like you?What We Love to SeeAdmin Officers (Administrators) offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:

• Extensive experience working in the field of business operations, including providing business support to meetings/training events and production of formal minutes/action notes
• Experience of working collaboratively and flexibly within in a team, and across other workstreams and departments
• Ability to communicate clearly, effectively, and confidently at all levels (both verbally and in writing)
• Confidence in using a variety of Microsoft packages (e.g., Teams, Word, Excel, Office 365, SharePoint) and a willingness to enhance this knowledge
• Experience of maintaining comprehensive and complex programme documentation in a manner that is accessible
• Ability to proactively identify and communicate improvements to processes and systems
• Ability to work on own initiative, to effectively organise and prioritise own workloads and that of others, and to meet strict deadlines
• Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
• Coaching/mentoring experience

Benefits Which MatterAs a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:

• Life-work balance – with opportunities for flexible working and hybrid working
• Generous NHS pension scheme
• Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
• Annual Leave – 27 Days increasing in line with service plus 8 days public holiday
• NHS discounts and more

Diversity and InclusionDeveloping a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work.We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience – regardless of the outcome.It’s not essential to be in an office administration role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.If you are considering applying and feel it would be helpful to discuss this initially, please don’t hesitate to contact Elaine Rowan, or Niall MacIntosh,Next Steps** Candidates wishing to apply on a secondment basis are strongly encouraged to discuss this with their current employer at the earliest opportunity, ideally prior to application.Our recruitment process is currently 100% remote and if successful you would initially work remotely, working from our offices as operationally required.All applicants who are shortlisted for interview will be contacted by e-mail.Online interviews will take place on Friday 9 August 2024.For further information please refer to the Job Information Pack enclosed below.Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don’t hesitate to contact our recruitment partners, the East Region Recruitment Service, at: [email protected]

Expected salary

Location

United Kingdom

Job date

Sat, 13 Jul 2024 02:04:01 GMT

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