Administration Officer Open Society Foundations Experience: 3 to 5 Years New York, United States of America Apply By: 02-12-2024

Role Purpose

Administration Officers are assigned to Senior Directors, Managing Directors, Directors of Programs and VPs; they take on advanced executive assistant responsibilities to enable leaders to focus on strategic value activities. Examples activities could include logistics support, events management, schedule management, preparing briefing materials, presentations, contracts administration, credit card reporting, and travel arrangements.

Key Responsibilities

• Manage a wide range of administrative and executive support tasks, including events management and logistics support
• Support Senior Directors/Managing Directors and VPs with administrative functions, including coordinating schedules, planning complex stakeholder meetings/events, and researching/arranging logistics
• Serve as a critical communications liaison between the Senior Directors/Managing Director/Directors of Programs, VPs, Operations Directors, and the OSF Network as a whole, exercising considerable discretion and working under limited supervision
• Generate and prepare a variety of materials in advance of routine and special engagements, preparing briefing materials, meeting agendas and logistics notes, presentations, and reports as needed
• Take notes in meetings and supports project management as required

Experience 

Essential:

• Multiple years of prior experience in providing executive support services and event planning supporting senior leaders
• Proven experience in collaborating, engaging and supporting multi-country stakeholders
• Ability to organize a daily workload of changing priorities
• A proactive approach to problem-solving with strong decision-making skills

Desirable:

• ​Professional level of verbal and written communication skills in 1-2 geographies in which OSF operates
• Proven experience as an EA in a variety of different professional backgrounds, with a strong preference for experience within a global Communications team for a multinational organization

Languages:

• An excellent knowledge of English. Knowledge of other languages (appropriate to the location and/or Opportunity focus) would be an asset

Source: https://osfglobal.wd5.myworkdayjobs.com/en-US/OSF/job/New-York/Administration-Officer_JR-0003632-1