Administrative Assistant

Job title:

Administrative Assistant

Company

University of Victoria

Job description

attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsAdministrative Assistant – (997622.5)Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> Division of Medical Sciences -> Island Medical ProgramLocationUniversity of Victoria – Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date22 October 2024Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$4,305.00 – $4,438.00Additional Posting Information:N/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationPB7Hours of WorkMonday to Friday, 7:30 am-3:30 pm; when curriculum is not in session, hours will be 8:30 am-4:30 pmStart Date11/12/2024End Date7/24/2026Employee Group:CUPE 951 – Term# of Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.*The primary work site is UVic (Medical Sciences Building) but travel to Island Health hospital sites associated with the IMP on Vancouver Island may be required periodically. Some hybrid work is possible upon successful completion of probation.*As a part of your application, please include a cover letter that demonstrates your relevant skill set.Job SummaryThe Island Medical Program (IMP), based at the University of Victoria (UVic), is part of the UBC MD Undergraduate Program (MDUP) and is one of 4 distributed sites situated across the province. The remaining provincial sites are: the Northern Medical Program (NMP), Vancouver Fraser Medical Program (VFMP) and the Southern Medical Program (SMP). The mandate of the Island Medical Program is to deliver the UBC MD Undergraduate Program, with an emphasis on training students in community and rural settings across Vancouver Island. IMP training sites are located across the traditional, ancestral and unceded territories of the Kwakwaka’wakw, Nuu-chah-nulth, and Coast Salish peoples.This position provides first point of contact for all students and visitors to the IMP, as well as supports the administrative team of the program. The position requires client focus, attention to detail, and multi-tasking. The incumbent reports to the Manager, Strategy and Administration and provides support to all members of the IMP team at the Medical Sciences Building. The incumbent communicates and works effectively with individuals throughout the University of Victoria and with representatives of the UBC MDUP distributed sites : UBC (VFMP), UBC-O (SMP) and UNBC (NMP), as well as individuals at the Island Health. The incumbent responds to student needs and inquiries, as well as those of physicians and other professionals who teach within the Island Medical Program. This position also interfaces with suppliers and vendors regularly. This position will be required to be part of a roster that supports exam invigilation when required.Job RequirementsExperience:This position requires a level of education, training, and experience equivalent to 3 years of experience working within a comparable environment.Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to prioritize and manage time and tasks with attention to detail.
• Ability to problem solve by using judgement, independent thinking and/or analysis.
• Ability to interpret policies and procedures.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
• Experience composing various business communications such as emails, memos, and reports.
• Experience in maintaining confidential and sensitive information.
• Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems, Filemaker Pro).
• Ability to learn new technologies and experience with audiovisual/videoconference equipment.
• Knowledge of hospital/health authority structure and functioning, and a demonstrated understanding of medical terminology is an asset.
• Experience with pre-planning and recording meetings.
• Experience with event planning and coordination.

Specialized Knowledge/Education:Secondary school diploma or equivalent.Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members ofRead our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Expected salary

$4305 – 4438 per month

Location

Sedgewick, AB

Job date

Fri, 18 Oct 2024 00:20:01 GMT

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