Administrative Assistant

Description We are offering a contract to hire employment opportunity for an Administrative Assistant in Boca Raton, Florida. The role will be primarily within the commercial property management industry, providing comprehensive administrative support. The role involves a high degree of interaction with clients, vendors, and the internal team, and requires a strong proficiency in a variety of software applications.

Responsibilities:

• Act as the first point of contact, greeting visitors and answering incoming phone calls.

• Handle high volumes of data entry tasks with precision.

• Generate and distribute daily work orders for the maintenance staff, and coordinate their dispatch as needed.

• Assist in the creation and closure of work orders in the software system.

• Contribute to month-end accounting closure of properties, including copier and postage reconciliation.

• Provide comprehensive administrative support to Property Managers, including filing, stamping and sorting daily mail, and receiving/distributing any deliveries.

• Assist with vendor insurance requirements and special projects as required.

• Regularly interact with Clients/Vendors, maintaining excellent customer service standards.

• Utilize Microsoft Excel, Outlook, and Word to maintain records and manage workflows.

• Adapt quickly to new software tools and systems. Requirements • Proficiency in Administrative Assistance is required for this role.

• Experience in Property Management is highly desirable.

• Must be proficient in Microsoft Excel.

• Ability to handle and manage a multi-line phone system efficiently.

• Must have experience in handling and processing work orders.

• Excellent written and verbal communication skills.

• Strong organizational skills and ability to multitask.

• Attention to detail and problem-solving skills.

• High school diploma; additional qualification as an administrative assistant or secretary will be a plus.

• Knowledge of office management systems and procedures.

• Time management skills and the ability to prioritize work.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .