Administrative Assistant / Assistant Secretary

Job title:

Administrative Assistant / Assistant Secretary

Company

NHS

Job description

An exciting opportunity has arisen for an experienced individual to join our Improvement Team, to provide comprehensive, professional and effective administrative support.The successful candidate will support the delivery of the Improvement Team’s aims and objectives during an exciting time of change, as quality improvement becomes a key focus for our Trust.The role offers variety from general administration duties, facilitator support and co-ordination of a variety of events. In addition there will be a number of learning opportunities available to them.Main duties of the jobThe Improvement Team administrator provides an essential, high quality administration support function in relation to all improvement work. The post holder may additionally manage the diary commitments for the Associate Medical Director for Quality ImprovementThe role will require regular contact with staff from departments within the Trust across both York and Scarborough sites, and external clients with both routine and complex information, some of which may be confidentialMain duties:

• Communicates with a range of contacts, for example, staff from other departments and external clients, concerning both routine and complex information, some of which maybe be confidential.
• Demonstrate knowledge and skills in planning workload and the ability to use their own initiative when supporting training days, hiring venues, planning diaries.
• Be required to prioritise own work and make judgements in relation to, for example, resolving conflicting diary appointments and/or meeting arrangements.
• Manage QI diary commitments for the Associate Medical Director for QI as required.
• Produce letters, reports and other documents as required from, for example, teams’ meetings, audio tapes, handwritten formats and utilising advanced keyboard skills.
• To be responsible for the administrative preparation of agenda and papers for Trust QI committees and meetings, taking minutes and action notes as required. Dealing with actions arising from meetings and liaising with appropriate staff as necessary.

About usOur benefitsWe offer a range of benefits to support our staff including:

• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• A variety of different types of paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Work scheme
• An extensive range of learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust’s dedicated Staff Benefits pages.Date posted24 September 2024Pay schemeAgenda for changeBandBand 3Salary£24,071 to £25,674 a year pro rataContractPermanentWorking patternPart-timeReference number419-6388629-AA-CNTJob locationsYork HospitalWigginton RoadYorkYO31 8HEJob descriptionJob responsibilitiesA full description of the role is available in the attachment: job description.Working for the TrustPlease note that if a high number of applications are received this advert may close early. You areadvised to submityou application at the earliest opportunity.Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks – including our Race Equality, LGBTQ+, Disability and Carers Networks – to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.Armed Forces Friendly EmployerWe are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE – Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.COVID-19 Vaccination RequirementsOur Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else. Job descriptionJob responsibilitiesA full description of the role is available in the attachment: job description.Working for the TrustPlease note that if a high number of applications are received this advert may close early. You areadvised to submityou application at the earliest opportunity.Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks – including our Race Equality, LGBTQ+, Disability and Carers Networks – to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.Armed Forces Friendly EmployerWe are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE – Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.COVID-19 Vaccination RequirementsOur Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.Person SpecificationEducation / QualificationEssential

• Educated to GCSE English and Maths or equivalent. Maths and English C or above – or equivalent qualification/demonstrable experience

Experience and KnowledgeEssential

• Demonstrable knowledge of secretarial or administration procedures

Skills and AttributesEssential

• Good verbal and written communication skills

Person SpecificationEducation / QualificationEssential

• Educated to GCSE English and Maths or equivalent. Maths and English C or above – or equivalent qualification/demonstrable experience

Experience and KnowledgeEssential

• Demonstrable knowledge of secretarial or administration procedures

Skills and AttributesEssential

• Good verbal and written communication skills

Expected salary

£24071 – 25674 per year

Location

York

Job date

Thu, 26 Sep 2024 01:45:34 GMT

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