Administrative assistant- exploitation

Job title:

Administrative assistant- exploitation

Company

Randstad

Job description

Our client, a leader in the real estate sector, is looking for an operations assistant for its Montreal offices.The mission of this company is to enrich the experience of the occupants of their buildings, their consumers and their employees. They firmly believe that they can enhance happiness by creating inspiring places that stimulate creativity and where everyone has a role to play.As an Operations Assistant and reporting to the Vice President, Operations, you will be actively involved in the operational management of our real estate while supporting the rental management team. This role is ideal for a person who wishes to join a multidisciplinary team and represents a unique opportunity to contribute to our collective mission of enriching living environments.If you are interested in this role, do not hesitate to apply!Advantages
Competitive salary
Hybrid work: 2 days teleworking, 3 days in the office
3 weeks vacation
Group insurance plan, upon hiring;
Telemedicine service;
Employee and Family Assistance Program;
Group RRSP, with employer participation;
7 days of personal flexible leave per year;
Paid leave for your birthday;
Free indoor parking and direct access to the Atwater metro station.Responsibilities
Operation:Forward various requests from the vice-president to real estate directors to consolidate the information necessary for the production of documents;
Prepare, analyze and update management reports (financial statements, accounts receivable, goodwill, rental activities and sales figures) for monthly presentations to managers;
Produce and analyze various internal reports in the Yardi system;
Ensure the completeness and conformity of contractual documents for signature by the vice-president;
Write communications for service providers, business partners, tenants, and internal/external customers;
Collaborate with data analysis, IT and engineering managers for various projects;
Make occasional trips for conferences or management meetings;
Ensure the management of the Vice-Present’s Outlook calendar and collaborate in the follow-ups and/or reservations of meetings;
Participate in committees to improve company procedures and processes and write associated documents.Rental :Produce Yardi analysis reports related to the expiration of commercial leases and systems reports (Yardi/Excel) for rental properties;
Establish concentration reports (tenant status);
Organize reservations for business travel as well as reservations and coordination for ICSC events;
Assume related tasks and monitoring related to operational and rental management.Qualifications
Obtained a professional or college diploma;
Accumulate 2 to 3 years of experience in different roles related to the position;
Worked in the real estate field (an asset);
Fluent in French (spoken, read and written) and has intermediate English;
Masters the MS Office suite including Excel and Power Point in particular;
Is recognized for his sense of organization, his autonomy and his ability to manage several files simultaneously;
Works with ease in a dynamic, fast-paced environment with the ability to respond nimbly to impromptu requests;
Has the ability to work in a team and a great sense of confidentiality.Summary
Interested in this position?Send us an email anytime at dorine.sportouch@randstad.caIf you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!For more information on this and all other positions currently available, visit www.randstad.ca.We look forward to receiving your resume!All resumes received will be considered equally.Only selected candidates will be contacted.Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Expected salary

$55000 – 69000 per year

Location

Montreal, QC

Job date

Sun, 18 Aug 2024 05:33:43 GMT

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