Administrative Assistant II

Job title:

Administrative Assistant II

Company

IWK Health Centre

Job description

Company : IWK HealthReq ID: 186429
Department/Program: Eye Care Clinic/Team & Dalhousie, Children’s Surgical & Critical Care
Location: Halifax
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Start Date: ASAP
Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit
Compensation: $23.1933 – $26.2435 /hour
Closing Date: October 11, 2024 (Applications are accepted until 23:59 Atlantic Time)IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our , and enjoy access to enhanced and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.The OpportunityReporting to the Manager, the Administrative Assistant II provides high quality administrative, secretarial and organizational support to an ophthalmologist and the Eye Care Team. This position will support the Ophthalmologist’s work at both the IWK and QEII Health Sciences Centre. Responsibilities include, but are not limited to: Attend meetings, takes and produces minutes as required; Answers telephone calls, relays messages and refers calls with follow-up as appropriate; Types/transcribes reports, correspondence, photocopy and distributes accordingly; Establishes and maintains office filing system including processing incoming/outgoing mail; Coordinates and schedules appointments, books/coordinates clinics for patients including distribution of appointment letters; provides reception and registration functions for patients and their families; Arranges travel including booking; Computerized medical billing using Accuro software; Ongoing communication with the Eye Care Team including attending team meetings; Co-ordination of multidisciplinary appointments and surgeries for adults and children; Liaising with internal/external departments, hospitals and agencies regarding patient appointments; Responsible for patient referrals by notifying patients of appointments, maintaining files, and utilization of Meditech scheduling; Some clinic registration using Meditech; and other related duties as assigned. Participates in ambulatory care team discussions as required, offering input and energy into efforts at improving clinic efficiency and functioning.Hours of WorkMonday – Friday, 0800-1600 / 0830-1630Your Qualifications

• High School Diploma or GED required
• Graduate from a recognized Office Administration Program required
• Minimum 6 months related administrative assistant experience in a clinical setting required.
• Previous experience working in an ophthalmology/Eye Care Team environment preferred.
• Advanced working knowledge of Microsoft Office and database programs preferred.
• Experience in MEDITECH, Novari, MS Outlook and/or Internet an asset.
• Minimum keyboarding speed of 60 w.p.m.
• Experience in computerized medical billing applications preferred.
• Experience with patient registration an asset.
• Demonstrated organizational, analytical and interpersonal skills required.
• Demonstrated initiative and flexibility in meeting workload demands required.
• Strong communication skills, both written and oral required.
• Demonstrated ability to work with minimal supervision.
• Ability to work within a framework of the highest confidentiality.
• Competency in other languages an asset; French, preferred.

It is the responsibility of IWK employees to self identify as internal applicants. At the time of application submission, each applicant will be asked if they are a current IWK employee.
Successful Applicants are required to provide a criminal record check (including Vulnerable Sector Search) to Human Resources before starting employment and assume any associated costs as a condition of employment. In addition, proof of applicable education and NS registration is required as a condition of employment. All application information submitted for this posting may be viewed by IWK Human Resources Employees, IWK Hiring Managers and/or their delegates. The information submitted will be retained in the CareerBeacon database, and the IWK may also store and retain application information on secure computers, or within locked filing systems for up to 5 years.Thank you for your interest in IWK Health.Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.If you are an employee of IWK Health, please apply through the to ensure you are flagged as an internal applicant.

Expected salary

Location

Halifax, NS

Job date

Fri, 27 Sep 2024 22:35:26 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (hiring-jobs.com) you saw this job posting.