Administrative Assistant in Oxford, United Kingdom

Do you enjoy multitasking?

Would you like to support colleagues?

About our Team

The Global Medical Education Content Team is dedicated to publishing exceptional books and innovative digital resources that help medical and nursing students enhance their studies, excel in their exams, and ultimately become outstanding clinicians. Our core teams, based in the UK, US, and India, collaborate daily and set the standard in the industry. From the renowned “Gray’s Anatomy” to engaging animations and stunning 3D models of the human body, we are at the forefront of medical and healthcare education, continuously striving to elevate the learning experience.

About the Role

We are seeking an administrative professional who thrives in an independent role while being an integral part of a large team. The ideal candidate will possess exceptional organizational skills and become a subject matter expert in key processes to enhance our operational efficiency. Strong communication skills are essential, as you will interact with colleagues at all levels via email and phone. We value individuals who can exercise initiative and discretion, ensuring that tasks are addressed promptly and effectively. If you’re looking for a dynamic environment where you can make a meaningful impact, we want to hear from you!

Responsibilities

• Assist in coordinating logistics related to meetings, video and conference calls, including preparing, reports, presentations, agendas, minutes, etc. using business software applications

• Creating and tracking contractor agreements, keeping records up to date at all times

• Maintain logs used to track various processes and milestones

• Support recruitment of subject matter experts by creating and maintaining a database of active and former contributors

• Maintaining files, records, calendars and diaries

• Arranging business travel, coordinating meeting arrangements, and tracking expenses

• Utilizing various IT systems to complete your role

Requirements

• Possess excellent written and verbal communication skills

• Possess experience in administrative support roles

• Be detail-oriented and maintain precision in data entry and record keeping

• Have advanced proficiency in using Microsoft Office Suite and other relevant software.

• Be able to prioritize tasks and manage deadlines effectively

• Possess excellent organizational skills to manage multiple tasks and priorities

Work in a way that works for you

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

• Working flexible hours – flexing the times when you work in the day to help you fit everything in and work when you are the most productive

Working for you

We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:

• Generous holiday allowance with the option to buy additional days

• Health screening, eye care vouchers and private medical benefits

• Wellbeing programs

• Life assurance

• Access to a competitive contributory pension scheme

• Save As You Earn share option scheme

• Travel Season ticket loan

• Electric Vehicle Scheme

• Optional Dental Insurance

• Maternity, paternity and shared parental leave

• Employee Assistance Programme

• Access to emergency care for both the elderly and children

• RECARES days, giving you time to support the charities and causes that matter to you

• Access to employee resource groups with dedicated time to volunteer

• Access to extensive learning and development resources

• Access to employee discounts scheme via Perks at Work

About Elsevier

A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world’s grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.

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Elsevier is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form: https://forms.office.com/r/eVgFxjLmAK , or please contact 1-855-833-5120.

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Our purpose is to benefit society by developing products that help researchers advance scientific knowledge; doctors and nurses improve the lives of patients; lawyers promote the rule of law and achieve justice and fair results for their clients; businesses and governments prevent fraud; consumers access financial services and get fair prices on insurance; and customers learn about markets and complete transactions.

Our purpose guides our actions beyond the products that we develop. It defines us as a company. Every day across RELX our employees are inspired to undertake initiatives that make unique contributions to society and the communities in which we operate.