Administrative Assistant – Red Deer

Job title:

Administrative Assistant – Red Deer

Company

University of Alberta

Job description

DescriptionThis position is a part of the Non-Academic Staff Association (NASA).This position offers a comprehensive benefits package which can be viewed at: .Location – This role is hybrid with a mix of remote and in-person work in the city of Red Deer, Alberta.Working at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people – from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .Working for the Office of Rural and Regional Health (ORRH)The Dean of the Faculty of Medicine and Dentistry has indicated in the FoMD Strategic Plan that Rural and Regional Health is one of the Faculty’s priorities. This position helps support the ORRH’s Rural Education to Workforce Pathway which is critical in helping to address the healthcare crisis facing Northern Alberta rural communities.The Office of Rural and Regional Health (ORRH) works closely with counterparts throughout the Faculty of Medicine & Dentistry (FoMD), University of Alberta (UofA), and Rural and Regional communities in order to deliver the medical education mandate at all learner levels in both undergraduate and postgraduate education.Working as the Administrative Assistant – Red DeerWe are seeking a professional administrator, who is a problem-solver, and relationship builder, with a commitment to Rural Medicine in Alberta.The Administrative Assistant – Red Deer will support all local educational activities undertaken by the Faculty of Medicine & Dentistry in Red Deer and the surrounding communities. The person in this position will work with local Administrators and Lead Preceptors for both the Royal College & College of Family Physicians of Canada programs in order to facilitate a positive learning experience for all who undertake it within the Red Deer Regional Hospital.The Administrative Assistant – Red Deer will act as the local liaison and assist in building relationships with local physicians, administrative and support hospital staff (Alberta Health Services – AHS), medical learners, and community members. They also assist with local program support and expansion of the rural rotations program, and other rural medical education programs of the Faculty of Medicine & Dentistry (ie, PNME and Year 4 Partnership). They will assist with local program support of the Undergraduate Medical Learners, Royal College rotations, and Postgraduate Family Medicine educational programs. This position will collaborate with the Office of Rural and Regional Health for all meetings, site visits, and faculty development events that occur in the local area. Red Deer is an important learning environment for learners based at the U of A and U of C, and for visiting learners from across Canada.Duties

• As the local representative for medical education programs of the Faculty of Medicine & Dentistry in Red Deer and surrounding communities, maintain and build relationships with local physicians, local administrative and support hospital staff, medical learners, and community members
• Represent the Faculty of Medicine and Dentistry at appropriate local groups, as determined by the Team Lead and Director, ORRH
• Assist or produce materials to raise the profile of the Office of Rural and Regional Health in the community
• Advise the office on new physicians who are interested in clinical teaching, to obtain their clinical appointment.
• Schedule learners on rotations in Red Deer and throughout AHS Central Zone communicating with individual preceptors in clinic and hospital administrators in Red Deer Regional Hospital and in other health centres in surrounding communities.
• Arrange and book accommodations, serving as the first point of contact for any accommodation issues.
• Plan and stage Local Meetings, Site Visits, and Faculty Development
• Payment and expense administration
• Database management
• Office Administration
• Medical Transcription
• Provide coverage for the Medical Education Program Administrator, Red Deer
• Training/Professional Development will be required to keep up with the changing demands of the job: in relation to policies and procedures, learner requirements and funding for rural/regional programs within the University of Alberta Faculty of Medicine & Dentistry and its impact on the Red Deer office.
• Other duties as required.

Minimum Qualifications

• High School Diploma supplemented by course work in Office Administration; medical terminology knowledge would be an asset. An equivalent combination of education and experience will be considered.
• Flexible and supportive to assist learners on a regular as-needed basis
• Excellent communication and interpersonal skills
• Strong organizational skills in a diverse daily working environment
• Proven ability to build strong working relationships with diverse groups
• Self-motivated and must be able to work well independently with limited supervision
• Commitment to providing timely, efficient, exceptional service
• Support and encourage rural education for long-term goals
• Ability to work independently and in a team environment (through virtual means)
• Commitment to ongoing process improvement
• Will require some travel to North Campus, Edmonton requiring access to a reliable vehicle and a valid driver’s license

Preferred Qualifications

• 3 years of administrative experience in a medical and academic environment is an asset.
• Post-secondary diploma in Administration is an asset.
• Proficiency in MS Word, Excel, PowerPoint, Google Calendar, Google Sites, and Google Apps; and ability to learn new software platforms as necessary.

Application InstructionsPlease apply with your cover letter and resume as separate documents. In your cover letter please outline how your unique skill set will promote Medical Education in The Office of Rural and Regional Health in Red Deer.At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Note: This opportunity will be available until midnight January 20, 2025, Edmonton, Alberta local time.

Expected salary

$47918.92 – 64697.48 per year

Location

Red Deer, AB

Job date

Wed, 08 Jan 2025 06:08:15 GMT

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