Administrative Assistant – Senior

Job title:

Administrative Assistant – Senior

Company

WilsonHCG

Job description

Description and RequirementsWork Location: HybridPosition Type: Contract, 8 Months ( potential for extension)Location: Toronto, ONCompensation Range: 26$/hr to 36$/hrOur client in leading financial services looking to hire an Administrative Assistant – Senior for the team in Toronto.The role is responsible for managing the day-to-day administrative activities in support of two executives. The role exercises independent initiative and judgement to manage daily support operations, coordinate office services and prepare reports. The role makes decisions on daily priorities to ensure goals and schedules are met, while preparing briefings, correspondence, composing complex letters, screening and evaluating correspondence, receiving visitors, and developing and maintaining administrative procedures and processes. The role manages special events or projects on behalf of the executive or team members, such as planning and organizing details relative to conferences and implementing operational plans. In addition, the role solves challenges such as content development, meeting planning, basic data analysis, and report development.Responsibilities:

• You’ll be joining client’s Technology, Infrastructure and Innovation team an Executive Assistant. In this role, you’ll provide day-to-day administrative support to the SVP, Global Programs and VP, Fusion. The Executive Assistant is accountable for providing secretarial, operational and administrative support for one or more Executive level managers within a medium to large size business group on activities that generally span up to a one-month timeframe. The role monitors and ensures that all established administrative and operational processes and control standards are followed, contributing to the effective and efficient operation of the business group.
• Calendar Management – Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
• Travel Arrangement & Expense Reporting – Arrange travel arrangements and maintain travel expense account including expense submissions to PeopleSoft on behalf of the Executives. Arranges group travel as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
• Professional Support – Prepare standard correspondence, minutes, reports and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting.
• Administrative Duties – Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense and travel profiles etc.

• You’re an experienced administrative professional. You have 3-5 years of experience as an Executive Assistant in a highly professional, confidential and fast-paced environment.
• You’re a strong communicator. You have excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion.
• You’re digitally proficient. You have strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.
• You know that details matter. You notice things that others don’t. Your critical thinking skills help to inform your decision making.
• Values matter to you. You bring your real self to work and you live our values – trust, teamwork, and accountability.

Must haves

• 5+ years of previous EA experience working in a professional environment
• Microsoft/Outlook/PowerPoint/Excel
• Previous experience managing calendars
• Previous experience managing expense reports

Soft Skills

• Strong communication skills
• Able to work independently
• Able to multitask
• Able to work in fast paced environment

All interested applicants who meet the qualifications listed above are invited to submit a resume by clicking “Apply Now”.The indicated pay range for this position is a good-faith estimate based on the qualifications necessary for the position, including experience, training, and other considerations permitted by law. Additionally, it is emphasized that the pay band mentioned herein is the one established by the client company. Factors that may be used when making an offer may include a candidate’s skills, experience and geographic location, the expected quality and quantity of work. Most candidates will start at the bottom half of the pay range, with the upper end reserved for candidates with extensive experience and skills and who live in geographic markets commanding a higher starting pay. An employee’s pay history will not be a contributing factor where prohibited by local law.This information is subject to change and serves as a general guideline for compensation discussions. Actual offers may vary based on specific circumstances and company policies.

Expected salary

Location

Canada

Job date

Thu, 10 Apr 2025 01:37:33 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (hiring-jobs.com) you saw this job posting.