Administrative Officer

Job title:

Administrative Officer

Company

University of Victoria

Job description

attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsAdministrative Officer – (992243.4)Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> Faculty of Education -> Indigenous EducationLocationUniversity of Victoria – Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date18 October 2024Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$75,755.00 – $98,528.00Additional Posting InformationPlease note that while the university encourages and accepts external applications, a strong pool of internal candidates has been identified for this opportunity.Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationSG11Start Date11/1/2024End Date4/30/2026Employee Group:PEA – Term# of Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.The Department of Indigenous Education (IED) is an academic department in the Faculty of Education and offers leading-edge programs on and off campus in partnership and guidance from Indigenous community leaders in the field of Education and Indigenous Language Revitalization. IED is committed to making our learning and teaching environment more welcoming to Indigenous peoples, to meet the needs of Indigenous communities and to educate both Indigenous and non-Indigenous students in Indigenous ways of knowing and being through exemplary teaching, research and service contributions.*This position is eligible for a Hybrid Work Arrangement*The salary range for this position is:

• Recruitment range: $75,755- $83,525 starting salary determined by the PEA
• Performance range: starting salary to max of $98,528 is available through annual performance increases.

Job SummaryMandate:An Administrative Officer plays a vital role in ensuring the faculty and/or department functions efficiently and effectively by managing administrative processes and procedures, supervising staff and coordinating with other departments and colleagues as needed.Objectives:

• Improve current processes and optimize procedures to ensure the School or Department operates smoothly and effectively.
• Oversee office operations and planning, financial management and assistance to the School Director or Department Chair.
• Support the School or Department leadership to meet long-term planning and academic goals.
• Supervise administrative staff including recruiting, performance development, coaching and workload management.

Job RequirementsThis position requires a level of education, training, and experience equivalent to an undergraduate degree plus three years of relevant experience. An equivalent combination of education, training, and experience may be considered.Knowledge, skills, and abilities include:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
• Demonstrated experience leading and motivating a team of professionals.
• Demonstrated administrative and organizational skills.
• Excellent critical thinking and problem-solving skills.
• Demonstrated commitment to collaborative approaches and decision-making in a team environment.
• Demonstrated experience creating technical materials such as budget analysis, proposals and presentations.
• Ability to gather, synthesize, evaluate, and interpret information from a variety of sources.
• Ability to learn, navigate and transfer skills relating to data management software (i.e. Banner, FAST, Cascade or equivalents)”.
• Experience working with various social media platforms and how each network can be optimally applied in different scenarios.
• Experience in maintaining confidential and sensitive information.
• Ability to build and maintain positive working relationships.
• Demonstrated proactive judgement and initiative to manage day-to-day operations.
• Ability to work collaboratively in a team environment.
• Ability to apply project management best practices to achieve project goals on time.
• Demonstrated experience providing leadership and supervision to staff in a unionized and diverse environment is an asset.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members ofRead our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Expected salary

$75755 – 98528 per year

Location

Sedgewick, AB

Job date

Sun, 13 Oct 2024 03:43:59 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (hiring-jobs.com) you saw this job posting.