Assistant Facilities Manager

Job title:

Assistant Facilities Manager

Company

Jones Lang LaSalle

Job description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.We are looking for an Assistant Facilities Manager for our Work Dynamics business line.About JLLWe’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!Role PurposeAn exciting opportunity has arisen for an Assistant Facilities Manager based in Rungis, France.The Assistant Facilities Manager will assist the Facilities Manager in leading a vendor group to manage the tactical delivery for the assigned properties. This role is based on site in Rungis. There will a requirement to purchase material, equipment & supplies for the other in country sites – Montpellier, Montbonnot, Sophia and HyeresThe Assistant Facilities Manager will be the first line on-site point of contact for the key stakeholders &/or client in the absence of the Regional Facilities Manager. The responsibilities will include maintenance and operations, contract services, purchasing of material, equipment & supplies, occupancy services and helpdesk via Corrigo ticketing system for all sites.What this job involvesClient/Stakeholder ManagementDeliver excellent customer service to meet on-site client’s expectationsBuild and develop effective relationships with key stakeholders &/or client and be comfortable working across all levelsMonitor procedures to ensure client’s expectations are conveyed and worked uponParticipate in weekly operations meetings with client team and JLL Facilities ManagerProactively engage stakeholders to ensure that on site client’s expectations are metOn-site key point of contact for Facilities in the client’s premisesRespond to requests and e-mails in a timely mannerCommunicate in professional manner, taking the audience into accountSupport Client Exec Assistant in preparation of Meeting & training rooms for Visitors or Employees in all buildingsProcurement & Vendor ManagementSupport vendors including hard and soft skills to deliver services on time and within budgetSupport vendor procurement processes in accordance with agreed client procurement guidelines as well as Jones Lang LaSalle procurement best practicesLiaising with vendors to book in service dates for planned and reactive worksCollation of service records and compliance data from vendors to be stored within electronic logbook systemPrepare PO forms as requiredOffice cleanliness: oversee & report cleanliness in office, pantries, etc.Participate in regular site audits ensuring world class services for the client end user teamEnsure stationary & beverage stock levels are managed accordingly and within budgetOrder of consumables (e.g. stationery, beverages, toilets and kitchen supplies etc where applicable to Workplace.)Ensure JLL HSSE contractor management process is being followed when vendors attend site.Communication to Vendors and SupplierContracts ManagementEnsure that all contracts are professionally delivered at the right cost and in line with the Jones Lang LaSalle Code of EthicsSupport in monitoring expiry of contracts and support re-procurement if neededContribute to vendor feedback programme as requiredFinance Management / Cost Control / ProfitabilityAssist in ensuring that the site’s financial operations are meeting targets and control requirementsAssist and monitor financial processes to ensure account payable procedures are followed at all timesHealth & Safety ManagementImplement and manage safety procedures to ensure the provision of a safe working environmentEnsure compliance with statutory regulations on fire, health and safety standardsEnsure vendors coming into client sites have trained and competent staff and follow safe working practicesEnsure the provision of a safe working environment for JLL team and vendorsEnsure near misses/good catches are logged through CMO – HSSE System for all assigned sitesEnsure a safe and engaging environment for our colleagues and Client through identifying risks during regular site inspections which will be recorded and documented (site inspection audit report)Ensure site logbooks are being administrated and documents uploaded to sharepointEnsure all escape ways are unobstructed and all material and goods are stored as per instruction at the assigned place, respecting safety recommendations for storing for items within JLL controlSupporting Cleaning and H&S Audits for JLLAttending HSE AuditsSite Operations ManagementFM management of the sites including but not limited to budgets, maintenance and operations, contract services, purchasing of material(s), equipment & supplies, occupancy services and helpdeskImplement Industry Best Practice operationsAssist and monitor to ensure all building procedures and performance measures are maintained at all timesSeek ways to reduce costs and improve operational standards for Synopsys end usersMeeting Room Set Up – Daily support as required for meeting room set upAssist with co-ordination of event set upCoordinate works within the buildings, granting access and authorisations from all involved areas and ensure all client stakeholder groups are kept informedWeekly meetings with key stakeholders such as Lab Team/Data Centre/Site Leadership & FM ClientOffice maintenance – Ensure the office is organized and all equipment in proper conditions (equipment e.g. AC, Lights, Electrical, Cafeterias Equipment, desks, chairs, light issues, doors, etc..).Log, monitor and update all issues, requests, reactive tasks activity and planned tasks office/facilities in our ticketing system Corrigo for all assigned sitesRegularly meet Facilities Manager for update and feedback on going FM issues affecting site and understand Client activities which might influence current and/or regular FM operations on siteEnsure all chemicals used on site have an up-to-date chemical list available at the place of storing and only trained staff is handling themIdentify and implement at least 4 innovations which reduce costs or improve customer experienceRisk ManagementAssist in the implementation and management of a property risk management programSupport the implementation and monitoring of disaster recovering and business continuity plansFollow established escalation procedures and incident reporting proceduresAdhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategiesSound like you? To apply you need to be able to demonstrate the following skills and experience:Highly experienced in facilities, property management, or related fieldAble to demonstrate knowledge of local health and occupational safety requirementsFrench & English speaking (Essential)Experienced in dealing with critical facilities and vendor management for specialised servicesAble to demonstrate superior people management skillsAble to communicate at multiple stakeholder levelsProficient in MS OfficeStrong communicatorWhat you can expect from usYou’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you…Apply today at jll.com/careers.Location:On-site –Rungis, FRAIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.

Expected salary

Location

Rungis, Val-de-Marne

Job date

Thu, 31 Oct 2024 00:59:55 GMT

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