Assistant Office Manager

Job title:

Assistant Office Manager

Company

Shift Technology

Job description

The future of insurance starts with AI. To date, Shift Technology’s AI-powered products have benefitted more than 300 million policyholders globally by reducing underwriting risk, identifying more fraud, and automating critical tasks throughout the claims process. Shift harnesses the power of AI to enable the world’s leading insurance organizations to make better decisions. Our products help insurers improve operational efficiency, reduce costs, and deliver superior customer experiences to their policyholders. Our culture is built on innovation, trust, and a drive to transform the insurance industry by imagining and innovating solutions that impact insurers and their customers – like you! We come from more than 50 different countries and cultures and together we are creating the future of insurance.As our Office Assistant, you will be the backbone of our operations for our Paris (Bercy) office, ensuring that everything runs smoothly behind the scenes. You’ll manage office administration, facilities, and supplier relationships globally while fostering a collaborative and productive work environment that is uniquely Shift. As the first Shifter our customers, candidates, and employees see daily, you bring a positive and professional sense of hospitality. You are versatile, experienced in handling a wide range of administrative tasks and able to work independently with little supervision. While no two days are the same, you are also organized, disciplined and resourceful to make sure nothing slips through the cracks.This role is ideal for someone who is excited by the challenge of creating a space where Shifters thrive and eager to take ownership of multiple responsibilities in a growing, international company.In order to best connect with Shifters and because of the on-site responsibilities of this role, we require this role to be in the office 5 days per week.What You’ll Do

• Office Operations & Administration

• Oversee the day-to-day running of the office, ensuring a well-organized, clean, and efficient workspace.
• Manage office supplies, equipment, and vendor relationships (e.g., cleaning, shipping, security).
• Liaise with building management and external contractors for maintenance and office improvements.
• Develop and implement office policies and procedures to improve efficiency.
• Ensure compliance with health and safety regulations.
• Manage office budgets, track expenses, and handle invoices related to office operations.
• Negotiate contracts and maintain relationships with key service providers.
• Team & Culture Support

• Serve as the first point of contact for office-related needs of Shifters worldwide.
• Assist with onboarding and offboarding employees, including equipment logistics, onboarding meeting invitations and coordination, and ensuring the new joiners welcome is smooth.
• Collaborate with teams to help organize company events, team-building activities, and celebrations to maintain a strong company culture.
• Assist executives with administrative tasks, scheduling, and travel arrangements as needed.
• Support operational projects that improve overall efficiency and scalability.

About You

• Experience: 2+ years of office management, operations, or administrative experience in a fast-paced environment, preferably in a scale-up or startup.
• Skills:

• Strong organizational and multitasking abilities.
• Excellent problem-solving skills and a proactive attitude.
• Ability to work independently and take initiative.
• Strong communication and interpersonal skills.
• Tech-savvy, with experience in tools like Google Workspace, Slack, and basic IT troubleshooting.
• You’re adaptable and thrive in a dynamic, growing company.
• You enjoy working with people and fostering a great team environment.
• You’re detail-oriented, resourceful, and love making things run smoothly.

#LI-ONSITETo support our permanent, full time employees at every stage of their careers and lives, we provide a competitive total rewards and benefits package. Here are the global benefits we’d like to highlight:

• Flexible remote and hybrid working options
• Competitive Salary and a variable component tied to personal and company performance
• Company equity
• Focus Fridays, a half-day each month to focus on learning and personal growth
• Generous PTO and paid holidays
• Mental health benefits
• 2 MAD Days per year (Make A Difference Days for paid volunteering)

Additional benefits may be offered by country – ask your recruiter for more information. Intern and Apprentice position are eligible for some of these benefits – ask your recruiter for more details.At Shift we strive to be a diverse and inclusive workforce. We welcome applications from and hire people who will contribute to the diversity of our company, without regard to race, color, religion, marital status, age, national or ethnic origin, physical or mental disability, medical condition, pregnancy, genetic information, gender identity or expression, sexual orientation, or other non-merit criteria.Shift Technology is committed to providing reasonable accommodations for qualified individuals with disabilities in our application and employment process. Should you require accommodation, please email accommodation@shift-technology.com and we will work with you to meet your accessibility needs.Please be aware of scammers and only trust correspondence that comes from emails ending inShift Technology does not accept unsolicited CVs from recruiters or employment agencies in response to the Shift Technology Careers page or a Shift Technology social media post. Any unsolicited CVs, including those submitted directly to hiring managers, are deemed to be the property of Shift Technology.

Expected salary

Location

Paris

Job date

Fri, 14 Mar 2025 00:52:26 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (hiring-jobs.com) you saw this job posting.