Assistant to the Executive Assistant to the CEO

Job title:

Assistant to the Executive Assistant to the CEO

Company

Gallagher

Job description

Job Description:IntroductionJoin our growing team of dedicated professionals at Gallagher Bassett, who guide those in need to the best possible outcomes for their health and wellbeing. You’ll be part of a resilient team that works together to redefine the boundaries of excellence. At our organization, we value collaboration and making a positive impact in the lives of our clients and claimants, offering you the opportunity to join a team where your skills and dedication can truly make a difference. GUIDE. GUARD. GO BEYOND.We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.
OverviewGallagher Bassett, the United Kingdom’s leading provider of claims and risk management services, is currently seeking a highly organised and detail-oriented Administrative Assistant to join our dynamic team. As an Administrative Assistant, you will play a crucial role in providing comprehensive support to our Executive Assistant and ensuring the smooth functioning of our executive office.
How you’ll make an impact

• Assist the Executive Assistant in managing daily administrative tasks, including but not limited to managing calendars, scheduling meetings, and coordinating travel arrangements.
• Perform general administrative duties, such as ordering office supplies, maintaining office equipment, and handling incoming and outgoing mail.
• Assist in managing and prioritising incoming emails, ensuring urgent matters are addressed promptly.
• Coordinating and assisting senior executive itineraries (events, hotels, dinners).
• Assist the Executive Assistant on Events for the executive team and companywide (rugby premiership final/charity events /volunteering).
• Coordinate and arrange logistics for meetings, conferences, and events, including booking venues, arranging catering, and preparing necessary materials.
• Act as the point of contact for both internal/external clients and stakeholders.
• Process and reconcile expense reports.

About You

• Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
• Strong attention to detail and accuracy in all work.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Proactive.
• Excellent interpersonal and social skills. Able to operate with diplomacy, tact, and empathy.
• Excellent problem-solving skills and an outstanding communicator at all levels.
• Confident managing complex and highly confidential information.
• Eligible to work in the UK.

Compensation and benefitsOn top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ extra days
• Defined contribution pension scheme, which Gallagher will also contribute to
• Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x
• Income protection, we’ll cover up to 50% of your annual income, with options to top up
• Health cash plan or Private medical insurance

Other benefits include:

• Three fully paid volunteering days per year
• Employee Stock Purchase plan, offering company shares at a discount
• Share incentive plan, HMRC approved, tax effective, stock purchase plan
• Critical illness cover
• Discounted gym membership, with over 3,000 gyms nationally
• Season ticket loan
• Access to a discounted voucher portal to save money on your weekly shop or next big purchase
• Emergency back-up family care
• And many more…

We value inclusion and diversityInclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long-term health conditions or disabilities.We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Don’t worry, we’re here to help, however, we can only do this if you let us know.Should you require reasonable adjustments to your application, please get in touch with . If you’d prefer to speak on the phone, please request a call back, leaving details, so we get in touch.Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities.Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Expected salary

Location

Tamworth, Staffordshire

Job date

Sat, 28 Sep 2024 23:45:46 GMT

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