Business Administrator (Engineering Business Services – (HMBC) (UPDATED – Multiple Hire)

Job title:

Business Administrator (Engineering Business Services – (HMBC) (UPDATED – Multiple Hire)

Company

University of Arizona

Job description

Business Administrator (Engineering Business Services – (HMBC) (UPDATED – Multiple Hire)
Posting Number req20847
Department ENGR Business Services-HMBC
Department Website Link
Location Main Campus
Address 1235 E. James E. Rogers Way, Tucson, AZ 85721 USA
Position Highlights Please note: Effective 12/10/2024 this has been updated for Multiple hiresThe Harshbarger-Mines Business Center, HMBC, in the College of Engineering at the University of Arizona, is seeking a dynamic, self-starter to fill the position of Business Administrator (Administrative Operations Professional II).This position reports to Director, Finance and Administration. HMBC is a center that supports five academic departments and the School of Mining and Mineral Resources. This position plays a key role on the HMBC finance team, responsible for a portfolio of 129 faculty members, 57 staff and 164 Grads.This position will be responsible for assisting with budget management of multiple departments supported by the business center/HMBC. The successful candidate will work under general guidance and is expected to have general knowledge of all business and human resources functions in an academic unit. This position will assist with unit finances, All Funds Budget process and fiscal year end. The successful candidate will also assist the Administrative office with start-up budgets. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .
Duties & ResponsibilitiesFinancial Duties:

• Assist with fiscal year-end account review and rollover, review reports, and create special reports as needed.
• Assist with tracking department operational budgets on a monthly basis.
• Help to manage the daily operations of multiple departments and assist in creating budgets.
• Review and approve financial transactions in accordance with established departmental operating budgets.
• Assist in preparing financial and administrative reports for All Funds Budget process.
• Compile and interpret financial data using Analytics to generate monthly reports and accounting summaries, providing accurate and timely information to support management decision-making.
• May liaise with HR staff to coordinate the financial component of a variety of HR processes for departments assigned.

Administrative:

• Assist with streamlining HMBC processes to achieve higher efficiency and improved customer service.
• Assist with special projects as needed.
• Additional duties as assigned.

Knowledge, Skills, and Abilities:

• Strong initiative and prioritization skills.
• Possess excellent written and verbal communication skills.
• Proficient in Microsoft Suite (Word, Excel, and Outlook).
• Knowledge of accounting, financial, and industry principles, practices, principles and procedures.
• Ability to research and analyze data.
• Ability to maintain sensitivity with confidential information.

Minimum Qualifications

• Bachelor’s degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience in higher education or government accounting and budgeting experience, including various fund types (recurring operating funds, gifts, grants and indirect cost revenue, auxiliary funds, etc).  
• Experience with UA policies and procedures, and with UAccess Financials, Research, Employee, Analytics, and Student.

FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Organizational Administration
Benefits Eligible Yes – Full Benefits
Rate of Pay $59,404-$74,254
Compensation Type salary at 1.0 full-time equivalency (FTE)
Grade 8
Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our and our .
Grade Range Minimum $59404
Grade Range Midpoint $74254
Grade Range Maximum $89105
Career Stream and Level PC2
Job Family Administrative Operations
Job Function Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 2
Target Hire Date 10/23/2024
Expected End Date
Contact Information for Candidates Kandie Stanton
Director, Finance & Administration
kandies@arizona.eduOpen Date 10/16/2024
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).
Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at

Expected salary

$59404 – 74254 per year

Location

Tucson, AZ

Job date

Thu, 12 Dec 2024 04:49:11 GMT

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