Business Administrator – Scatter Homes and South Etobicoke

Job title:

Business Administrator – Scatter Homes and South Etobicoke

Company

YWCA Toronto

Job description

Employment Type: Full-Time, Permanent
Work Hours: 35 hours per week (may be required to work some evenings and weekends)
Salary: $55,939 annually (L7), plus comprehensive benefits
Location: 27 Madison Avenue, Toronto, ON M5R 2S2Internal Application Deadline: Monday, July 29, 2024
External Application Deadline: Wednesday, July 31, 2024
JOIN OUR TEAM
YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as trans, intersex, non-binary, agender, and/or Two-Spirit. We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.The Business Administrator is responsible for assisting the Manager of Tenancy Support and the Facility Manager, Property Services with financial, administrative and IT support duties related to the smooth operation of the South Etobicoke Housing Support Program. The Business Administrator works in a collaborative, multidisciplinary team to provide meaningful and relevant services within a theoretical feminist framework that includes a working knowledge of the dynamics and effects of oppression, trauma and mental health.ABOUT YWCA TORONTO – HOUSING SUPPORT PROGRAM, PARKDALE SCATTERED HOMES
YWCA Toronto Housing Support Program – Scatter Homes portfolio offers families a range of permanent and affordable housing options that are owned by Neighborhood Land Trust (NLT). These include 154 units of permanent housing within 82 scattered properties. YWCA Toronto has a management agreement to provide Property and Tenancy Services for these scattered Homes. Assistance will be available to help tenants maintain their housing, build the skills required to ensure successful tenancies and participate in their community. Our South Etobicoke Housing Support program is a scattered-site style housing program which assists single women and gender diverse people to secure and maintain independent, permanent housing. Units are primarily located in the private market throughout the South Etobicoke area. The program is funded under the Toronto Central LHIN, and provides a Rent Supplement to individuals who meet the criteria.KEY RESPONSIBILITIES

• Assists the Managers in developing, preparing, analyzing and monitoring budgets;
• Prepares financial reports for a variety of funding applications;
• Maintains accurate records of revenue and expenses, and prepares invoices for payable and receivable accounts;
• Inputs and exports revenue and expenses for financial statements to the Finance and IT Departments;

• Assists in the development and implementation of evaluation tools aligned with both YWCA internal evaluator processes and funder specific requirements;
• Assists with the development, collection and analysis of reports using property services databases, assigned software and Funder proposed client management database;
• Assists the Managers to ensure that administrative policies and practices are clearly communicated to the team and consistently followed;
• Co-ordinates privacy guidelines and protocols based on current legislation;
• Undertakes special projects as assigned by the Managers including critiquing policies currently in effect and making suggestions for updates;

• In consultation with the Facility Manager, assists in ensuring that the sites meet health, safety, fire, and building regulations; Schedule time off and books coverage for trainings, absences and vacancies. Arranges for relief coverage as needed.

QUALIFICATIONS

• In-depth knowledge of an academic discipline normally acquired through completion of an undergraduate degree (e.g. Accounting or Business Administration) (Cases for Equivalency will be considered);
• 3 to 5 years directly related experience in managing and developing administrative and financial systems, providing leadership and administrative functions within a fast paced, high demand, social service setting;
• Demonstrated knowledge, experience preparing, monitoring and reconciling budgets, billings, cash and cash equivalent;
• Ability to monitor and present financial statements and present an analysis of financial issues.
• Working knowledge of harm reduction framework is an asset;
• Advanced computer skills in a Windows environment with strong knowledge of Accounting Software (e.g. GP Dynamics), Microsoft Office and Excel applications, Acori and property service databases);
• Ability to respond to multiple requests or service demands;
• Ability to focus and concentrate on critical tasks to meet established deadlines;
• Uses good judgment and discretion in dealing with confidential information;

• Excellent interpersonal skills; demonstrated effective, respectful interactive skills with people who have experienced homelessness, mental health and addiction issues;
• Knowledgeable of mental health/addiction issues and the impact on client’s presentation;
• Demonstrated experience in working under pressure and remaining calm in a crisis;
• Knowledge of Health and Safety requirements, Ontario Works and relevant legislation and regulations;

• Excellent oral and written communication skills and experience in report writing;
• Experience working with City of Toronto reporting an asset;
• Knowledge of office equipment and ability to troubleshoot and fix problems;
• Excellent organizational skills;
• Experience working in a high demand, multi-service environment required;
• Ability to maintain a positive approach and a professional manner at all times;
• Ability to interact with a diverse community within mixed and supportive housing environments;
• Demonstrated crisis intervention and conflict mediation skills;
• Knowledge of a second language and/or culture is an asset.

Note: Restriction on vacation for year-end closing and a variety of annual reporting and funding application deadlines. Occasional travel required.Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. Please indicate on your cover letter if you are an internal candidate. For internal applicants, this position is not secondable.Posting date: July 18, 2024YWCA Toronto transforms lives. As the city’s largest multi-service women’s organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.Vaccination Policy: In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public HealthPlease note: A vulnerable sector police reference check is required by the successful candidate prior to hiring.YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.YWCA Toronto is a Scent-Sensitive Workplace.

Expected salary

$55939 per year

Location

Toronto, ON

Job date

Fri, 19 Jul 2024 22:17:25 GMT

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