We are hiring!Circet UK are looking for an experienced Business Support Coordinator to join our Wireless division. You will support the Project Management Office (PMO) through the provision of project control and planning, administration and reporting. You will provide accurate and effective coordination to support the day to day operations by applying expertise towards assignments in a proactive, well organised and customer-oriented manner.Working with CircetCircet Ireland & UK have built an ever-growing portfolio of specialist services. We are leading providers to the Telecommunications, Transport Infrastructure and Power Sectors in Ireland and the UK. We are driven to be innovative and proactive in delivering solutions that meet our client’s expectations while not losing sight of their changing requirements. With over 4000 employees across Ireland & UK we continue to bring people together to make this happen.Duties and Responsibilities
Support the PMO with the development of all key project background documentation – specifically Handover packs
Reviewing site images for quality control and reporting on findings
Compiling data on plot analysis software and reporting to Project Administration Manager
Proactively monitors the project schedule as assigned, logging KPI and SLA standards, alerting the Project Manager when variances outside of agreed tolerances occur
Ensure that technical knowledge is up to date with stringent client requirements including but not limited to Health & Safety
Interpret CAD drawings and technical data to comply with client requirements
Maintain document control and storage, track project activities and team communication
General day to day communication with site teams to ensure schedule is being met
Schedule and update data input
Provide training and support to existing and new staff members within the department
Regular data reporting to the project admin manager department performance & adherence to KPIs
Technical & day to day assistance for the department members
General administration duties
Report H&S non-conformances to the Health and Safety Manager
General Responsibilities
To adhere to the Company’s Equal Opportunities policy in all activities, and to actively promote equality of opportunity wherever possible.
To be responsible for your own health and safety and that of your colleagues, in accordance with the Health and Safety at Work Act (1974) and relevant EC directives.
To work in accordance with the Data Protection Act
To undertake such other duties as may be reasonably expected.
To actively contribute to a healthy and comfortable working environment
Skills – Essential
Effective Communication skills
Excellent telephone manner
Honest approach to work
Excellent computer skills (Microsoft Office and specific in-house software e.g. SiteLive)
Good level of maths and number skills
Proven ability to work and learn in fast-paced environment
Ability to organise work in a timely and effective manner
Ability to prioritise and organise work effectively creating agendas, minutes, correspondence, documentation and presentations
Able to multi-task on a variety of tasks working independently and in a team oriented, collaborative environment
Experience – Essential
Experienced in an administrative, telecommunications role & familiarity with multiple projects/vendors specific handover process
Expected salary
Location
United Kingdom
Job date
Sun, 10 Nov 2024 08:50:40 GMT
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