Co-op Program Assistant

Job title:

Co-op Program Assistant

Company

University of Alberta

Job description

DescriptionThis position is a part of the Non-Academic Staff Association (NASA).This position offers a comprehensive benefits package which can be viewed at: .Location – This role is in person. Work takes place at North Campus, Edmonton.Working at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people – from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .Working for the Faculty of EngineeringSince 1981, Engineering at Alberta’s Co-op Program has been a national leader in cultivating young talent and preparing students for the demands of an ever-changing global economy. Our passionate and engaged students learn from industry leaders and make meaningful contributions to their communities. As one of the largest engineering Co-op programs in Canada, with over 2,200 placements a year, our students apply their skills and develop their talents with top-notch employers.We serve students and employers by establishing and nurturing mutually beneficial relationships that facilitate the transition from classroom to career, enhance employability, and foster lifelong personal growth and career success. By doing this, we help our organization achieve reputational excellence in preparing students to become future leaders in society. We steward our resources by cultivating and maintaining long-term relationships and by upholding a standard of excellence in our work-integrated learning programs.PositionIf you have office experience, enjoy working with students and have exceptional attention to detail, we would like to hear from you. The Faculty of Engineering is looking for a Program Assistant to join the Engineering Co-op team.Under the direction of the Team Lead Administration (Engineering Co-op), the Program Assistant provides key support for the successful delivery of Engineering Co-op recruitment services as well as for the daily activities within the office.As the first point of contact in the office, administrative backup coverage for Student Services and Engineering Career Connections is also required.Duties

• Communication:

• As first point of contact, the Program Assistant serves as a resource for routine and general inquiries; in person, by phone, by email and through the Co-op inbox.
• Greets students and visitors during the Co-op recruitment period providing assistance for the facilitation of the recruitment interviews.
• Disseminates communications to students such as notices, emails and letters.
• Communicates daily with team members from Engineering Co-op, Student Services and Engineering Career Connections.
• Document/Materials Development

• Provides time-sensitive data entry for Engineering Co-op into the software platform campusBRIDGE.
• Reviews and posts jobs for the Engineering Co-op program recruitment.
• Inputs interview schedules and assists in monitoring them.
• Program Operations:

• Compiles and maintains data in campusBRIDGE (as required: job postings, interview schedules, pending work term placements closing job postings and grade input).
• Assists with scheduling and coordinating interview rooms.
• Provides coordination and assistance with co-op events.
• Tracks interview signups.
• Manages phone transfers for interviews.
• Provides clerical support for Administrative Assistant.
• Maintains digital files in the filing platform Alfresco.
• Updates inventory of office supplies.
• Sorts and distributes mail.
• Provides backup administrative coverage for Student Services, Engineering Career Connections and in-house psychologist.
• Reports required facility maintenance.
• Post notifications and event signage.
• Other projects and duties as assigned.

Minimum Qualifications

• Minimum one to three years in an office environment
• High School Diploma
• Excellent interpersonal skills with both internal and external clients
• Demonstrated accurate data entry experience
• Working knowledge of software applications (Microsoft Office Suite and GooglePlatforms) with excellent keyboarding skills
• Experience with database systems such as CampusBRIDGE and/or knowledge of electronic filing systems (such as Alfresco)
• Proven attention to detail essential with high levels of accuracy
• Excellent problem-solving abilities
• Excellent verbal and written communication skills
• Strong organizational skills and the ability to prioritize workload and time effectively

Preferred Qualifications

• Completion of an Administrative Professional program
• Familiarity with University policies and procedures is an asset

Application Instructions:Along with your resume, please submit a cover letter that outlines why you believe you are the right person for this position. In your cover letter, please provide a detailed answer to the following question: “How will you contribute to a culture of trust, effectiveness and innovation in the Faculty of Engineering?”Applications received without a cover letter that does not specifically address these important items will not be considered.At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Note: This opportunity will be available until midnight November 19, 2024, Edmonton, Alberta local time.

Expected salary

$44016.45 – 58952.54 per year

Location

Edmonton, AB

Job date

Thu, 07 Nov 2024 04:25:53 GMT

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