Contract Administrator – Fire

Job title:

Contract Administrator – Fire

Company

A2Dominion

Job description

Contract Administrator – FireSalary: £28,000 to £33,894 (dependent on experience)Contract: 6-months, Fixed TermHours: Full-time, 35 hours per week, Monday to FridayLocation: Ealing/HybridDBS: BasicAbout UsAt A2Dominion, we believe in providing homes that people love to live in. With social housing roots stretching back eight decades and over 38,000 properties under our management across London and Southern England, we’re proud to offer a variety of housing options and commutes to creating vibrant, sustainable communities that enhance the lives of our residents.As a proud member of the G15, a coalition of leading housing associations, we play an active role in tackling the housing crisis. Now, we’re looking for a passionate and driven individual to join our team and help us make an even bigger impact.Role OverviewWe have an exciting opportunity for a Contract Administrator – Fire to join our Property team. In this role, you will provide essential administrative support to our Fire Contract Management team, ensuring all key performance indicators (KPI’s) and regulatory requirements are met or exceeded.Key Responsibilities

• Distributing and monitoring all action plan items arising from our Fire Risk Assessment programme
• Assisting the Fire Safety Team in achieving department KPIs and SLAs
• Responding to resident and internal department queries via telephone, email, or in writing
• Raising Works Orders as instructed
• Coordinating access for Contractors, Consultants, and Surveyors, liaising with other departments and residents where necessary
• Collaborating with Contractors, Consultants, and internal teams to ensure all fire-related compliance inspections and reports are completed and updated in line with company policies and procedures
• Assisting with compliance documentation and statistical reporting as required
• Working with and gaining competency in fire safety-related software
• Helping to maintain Consultancy and Contractor ‘Framework Agreements’
• Providing general administrative support to the Fire Team and occasional backup support to the M&E Department
• Organising and attending meetings, taking minutes, and preparing action points, including occasional offsite meetings outside normal working hours
• Attending training sessions as instructed
• Assisting in the administration and analysis of tenant and contractor feedback, including conducting resident satisfaction surveys and reporting results to improve service delivery

More About YouWe’re looking for someone who can bring the following:

• Educated to GCSE level (or equivalent) in Maths and English, grades A*-C
• Highly organised and detail-oriented, with the ability to prioritise tasks effectively and meet deadlines in a fast-paced environment
• A confident communicator, both written and verbal, with excellent customer service skills
• Experienced in administrative support, ideally within housing or compliance-related roles
• Strong IT skills. You have intermediate knowledge with using Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Confident and adaptable with systems. While training will be provided, we’re looking for someone who can pick up systems quickly, mainly in fire safety-related software
• Able to work independently while also being an effective team player who can collaborate with internal departments and external stakeholders
• Knowledgeable about the housing sector (desirable but not essential) and willing to learn more about fire safety regulations to support compliance

Choosing Us is EasyAs an employee of A2Dominion, we want you to feel rewarded and have a choice of flexible benefits, salary exchange benefits, and rewards and discounts that work for you, wherever you are in your life.We offer a wide range of staff benefits. For this role, these include:

• 25 days’ holiday (Plus Bank Holidays) increasing up to 28 days with 3 years of service
• Up to 8% contributory pension
• Flexible working
• Investment in your learning and development

In addition, all permanent and fixed-term employees receive a generous annual allowance of up to £300 to use towards health and lifestyle benefits for both you and your family.If you require a reasonable adjustment during the recruitment process, please contact our Talent Team to request:A2Dominion is a Disability Confident Employer, which means that we are committed to employing disabled people and will:

• Actively look to attract and recruit disabled people
• Provide a fully inclusive and accessible recruitment process
• Offer an interview to disabled applicants who meet the minimum criteria for the job
• Be flexible with assessing people so disabled applicants have the best opportunity to demonstrate that they can do the job
• Make reasonable adjustments as required.

At A2Dominion, we recognise the positive value of diversity, promote equality and inclusivity in our hiring processes. We always aim to recruit the person who is most suited to the job and welcome applications from people of all backgrounds – men and women, people of all ages, sexual orientations, nationalities, religions, and beliefs.Meeting the Role RequirementsWe recognise that some people will only apply for a role if they meet 100% of role requirements. If this sounds like you, we’d still encourage you to apply and also to arrange a call with one of our recruitment team to discuss your application further atA2Dominion are proud to be a Family Friendly EmployerEveryone is welcome at A2Dominion. We know that equality, diversity, and inclusivity make us better. We embrace the unique contributions of our people and seek to create a workplace where everyone feels like they belong. Find out why our people love working with us.Join us at A2Dominion, where your expertise will be integral to our recovery journey, creating lasting positive changes in the lives of our customers. If you possess the right motivation and drive to contribute to our recovery and change initiatives, we invite you to apply and be a crucial part of our team.This role closes on 16th April 2025, we reserve the right to close this role upon appointment of the right candidate.

Expected salary

£28000 – 33894 per year

Location

Ealing, West London

Job date

Fri, 04 Apr 2025 04:58:48 GMT

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