Coordinator, International Marketing & Events

Job title:

Coordinator, International Marketing & Events

Company

Thompson Rivers University

Job description

attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Current OpportunitiesAttention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsCoordinator, International Marketing & Events – (00189.52)Application RestrictionsFor Internal CUPE Applicants OnlyJob TypeSupport Staff (CUPE)Posting In effect from23/10/2024Closing Application Date6/11/2024Closing date for internal CUPE applicants6/11/2024Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the “closing date for internal CUPE applicants” will be considered alongside external applicants.Full/Part TimeFull TimeSupport TypeAuxiliary (Over 4 Months)Anticipated Start Date23/11/2024Position End Date (If Applicable)28/11/2025The Hours of work are subject to change depending upon departmental requirementsScheduleThe hours of work will be Monday to Friday, 7 hours a day, 8:30 am to 4:30 pmSchedule DescriptionDUTIESTThe Coordinator, International Marketing & Events is responsible for coordinating and organizing multiple recruitment and event projects for a variety of marketing activities within TRU World and abroad, including digital student recruitment and the planning and coordination of Familiarization Tours. Coordinates the compiling, registering and booking of events for TRU World marketing and recruitment as well as conferences and special events. Liaises with stakeholders, and identifies, coordinates, and supports TRU representatives who are traveling. Provides program counseling and information to international students and stakeholders.MAJOR DUTIES & RESPONSIBILITIES * Coordinates online and digital recruitment strategy, including management of social media channels and external communication.

• Coordinates all recruitment events and conferences in accordance with internal policy and procedures. Ensures that event and project criteria standards and timelines are met within established guidelines and deadlines.
• Coordinates in the planning and scheduling of travelers, as well as services for clients and visitors, including registration, accommodation, logistical support and catering. Liaises with stakeholders on a variety of events and business trips.
• Coordinates activities to promote events including social media promotion, information questionnaires and institutional profiles, display booths, invitation and guest lists, accepting and recording replies/registrations, approving event itinerary and content, preparation of remarks, pre-event briefings and debriefings.
• Responsible for planning Familiarization Tours, on-campus events, bus tours, delegation visits, campus tours and guest scheduling.
• Creates and maintains departmental events calendar and database, enters events information into events software database, and maintains repositories and statistics for past and recurring events/projects, including customer distribution lists.
• Supervises and coordinates the work of student ambassadors.
• Assigns and coordinates some of the work of the Co-op students, auxiliary staff and volunteers.
• Provides guidance and program counseling to international students for the purpose of student recruitment.
• Working with, and communicating with, recruitment agencies, education fair companies and service companies in certain capacities.
• Will be the liaison between pathway schools, high schools, marketing department and Registrar’s office.
• Compiles a list of possible TRU representatives from/for specific markets. Identifies, trains and coordinates representatives for events, monitors requirements and travel schedule, and handles difficulties related to events.
• Prepare, monitor and analyze budgetary reports related to events revenue and expense budget.
• Provides support and assistance to the marketing team in order to meet the needs and requirements of departmental objectives.

REPORTS TO
Manager, International MarketingQUALIFICATIONSEDUCATION:

• Completion of an undergraduate degree, or four years of related post-secondary education in Marketing, Event, Convention or Hospitality Management

EXPERIENCE:

• Three (3) years related experience including:

• One (1) year experience in Event and Convention Planning
• Experience with International student recruitment, preferably in a post-secondary environment
• Experience in marketing & communications, presenting, Public Relations
• Experience with social media, video development and teleconferencing
• Experience in editing, writing communication and promotional materials, updating/inputting information on the web and social media
• Experience in database and/or electronic data management
• Experience with student program counseling and/or student recruitment

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Demonstrated advanced ability to use MS-Office (Word, Excel and PowerPoint) applications, electronic data entry, word processing at 45 wpm
• Proven ability to communicate effectively both orally and in writing for news and marketing publications and to a culturally diverse audience
• Ability to plan, coordinate, organize and prioritize projects to meet deadlines and competing priorities; attention to detail
• Ability to deal effectively with staff, students, colleagues and external vendors with courtesy, discretion and tact; ability to deal with difficult situations appropriately
• Ability to work both independently and as part of a team with accountability and agreed upon results, deadlines and guidelines
• Hold current BC class 5 driver’s license
• Second language will be considered an asset

WORKING CONDITIONS

• Sitting at a desk and computer for long periods of time
• General office conditions
• Regular contact with staff, clients, travelers and students
• Local and International travel required
• Ability to lift weights in excess of 10 kg

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.Pay Band$30.68 – $34.09 ( CUPE Grade 08 (90% – 100%) )Salary ratePlease Note: This position may be subject to a 90% salary for the first 560 hours of employment.LocationKamloops, BC CA (Primary)# of Hires Needed1Organizational UnitThompson Rivers University -> TRU World -> International Ed – MarketingDiversity and Inclusion Commitment:Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our . External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.

Expected salary

Location

Kamloops, BC

Job date

Fri, 25 Oct 2024 00:01:14 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (hiring-jobs.com) you saw this job posting.