Corporate Services Coordinator, Workplace Experience (12-month contract)

Job title:

Corporate Services Coordinator, Workplace Experience (12-month contract)

Company

CPP Investments

Job description

Company DescriptionMake an impact at a global and dynamic investment organizationWhen you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world. With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability. The CPP Fund is projected to reach $3 trillion by 2050. CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney.CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe. Join our team and look forward to:

• Diverse and inspiring colleagues and approachable leaders
• Stimulating work in a fast-paced, intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Being motivated every day by CPP Investments’ important social purpose and unshakable principles
• A flexible/hybrid work environment combining in office collaboration and remote working
• A deeply rooted culture of Integrity, Partnership and High Performance

If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here’s an opportunity for you to invest your career at CPP Investments.Job DescriptionAbout the role:

• Corporate Services Coordinator, Workplace Experience, responsible for a varied range of reporting, administrative and coordination activities to support the delivery of a high-quality workplace and service experience.
• Reporting into the Manager, Workplace Experience (EU)
• Due to the nature of this position and accountabilities this is a 5 day in-office role

Key responsibilities:

• Actively participates and contributes as a member of the London Workplace Experience team.
• Responsible for supporting daily operations to provide an effective workplace experience that supports cross-Fund collaboration and high employee engagement.
• Conduct walkthroughs to ensure premises are fit for business, manage maintenance and security, oversee vendor documents and compliance, and handle procurement of office supplies.
• Reviewing, preparing, and processing invoices for manager approval.
• Consolidate, manage data and pull reports and trends for the London office Corporate Services team
• Maintain the Workplace Experience Playbook and BCM content, update intranet facilities content, and send weekly emails about new starters and visitors.
• Partner with the Talent team for new hire onboarding, set up workstations, manage lockers, and ensure floorplans are updated.
• Manage all Service Now Tickets from logging to resolution.
• Handle incoming mail and oversee pantry and workplace amenities.
• Assist with response emergencies and/or incidents; at times this will require on-site attendance during non-business hours.
• Health & Safety and Environment

• Manage the ergonomics program, including assessments, solutions, and follow-ups. Administer online ergo tools and maintain logs and reports.
• Support sustainability and net-zero goals by implementing sustainable processes and promoting employee engagement.
• Assist with H&S and Fire audits, and ensure compliance with UK regulations, including first aid, CPR, AED training, and emergency procedures. Send Health and Safety information to new employees.
• Corporate Security

• Report security incidents and losses. Arrange vendor escorts and support booking security officers.
• Manage access passes for new hires, visitors, and departures.

Qualifications

• Solid knowledge of the corporate workplace, office services and facilities management
• Experience improving processes to support operational effectiveness
• Strong analytical and mathematical skills along with attention to detail and accuracy
• Proficient in Microsoft Office (i.e. Word, Excel, PowerPoint) applications. Ability to pull reports and charts using V-Lookups and Pivot Tables
• Strong organizational and time management skills
• Able to multi-task and thrive under pressure in a fast-changing environment
• Service-oriented, highly responsive and able to adapt to organizational needs
• Team player with a flexible and proactive attitude
• Knowledge of Corporate workplace, Health & Safety, Ergonomics
• Level 2 IWFM and/or business administration qualification
• Training as a First Aider and or Fire Warden
• Flexible attitude to working hours/ shifts as required
• Commitment to CPP investments’ guiding principles of integrity, partnership and high performance.

Additional InformationVisit our or Follow us on LinkedIn. #LI-LR1 #LI-OnsiteAt CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.Our Commitment to Inclusion and Diversity:In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.Disclaimer:CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered. CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.

Expected salary

Location

London

Job date

Thu, 19 Sep 2024 02:32:19 GMT

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