Course Administrator – Casual

Job title:

Course Administrator – Casual

Company

University of Toronto

Job description

Date Posted: 09/20/2024
Req ID: 39805
Faculty/Division: Faculty of Dentistry
Department: Faculty of Dentistry
Campus: St. George (Downtown Toronto)Description:About us:Exciting new advances and global challenges are radically reshaping the field of dentistry. Our vision at the Faculty of Dentistry at the University of Toronto is to not just address and respond to these changes – but to thoughtfully and conscientiously shape the field of the future.With our robust and comprehensive educational training programs (DDS, MSc, PhD degrees, IDAPP and other specialty programs), our emphasis on community outreach and care, and our internationally known and interdisciplinary research mission, the Faculty of Dentistry at the University of Toronto continues to earn its reputation as one of the top dental schools in North America. Throughout more than 145 years of dental education — the oldest, largest and most comprehensive training program in Canada — we have striven to graduate the highest quality of students while providing the public the highest standards of care.We are driving by our vision to improve health by advancing dentistry through inspired leadership, innovation, and excellence in education, research and practice.Your opportunity:As a Course Administrator, you will report to the Manager of Academic Administrative Services. Your role involves providing administrative support to educational programs and initiatives, responding to faculty, staff, and students in a customer service-focused manner, and escalating issues as needed. Additionally, you will provide administrative support to the Vice Dean of Education as required.You will support both undergraduate and graduate programs by working closely with Course Directors and Graduate Program Directors in a dynamic, fast-paced environment. You will collaborate closely with other members of the Academic Administration and Clinic team, and work with the Student Services Team (SSO), Information & Instructional Technology Services (IITS), Central IT, Accessibility Services, and Academic Accommodations to ensure that courses, students, and faculty are well equipped and supported.Your responsibilities will include:

• Serving as the primary point of contact for general inquiries.
• Coordinating the recruitment and onboarding of course instructors, sessional lecturers, and stipend instructors.
• Collecting and submitting timesheet data for processing.
• Organizing logistical details and activities for events and programming.
• Supporting student assessments.
• Coordinating meeting schedules, agendas, materials, action items, and follow-ups.
• Gathering materials for accreditation and program reviews as required.
• Assisting faculty with course and clinic schedules.
• Regularly using Dentistry applications to handle administrative requests from faculty and other members.
• Handling fees or fines and issuing receipts on a limited basis.
• Managing expenses for events.
• Recording or verifying transactions on a single account.
• Ordering supplies with approval.

Qualifications:Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum two years of experience providing administrative support to educational programs and initiatives, working with faculty, staff and students.
• Demonstrated experience coordinating timetable schedules
• Experience providing front line customer/student service support
• Excellent written and oral communication and presentation skills
• Ability to be comfortable working independently and in a team environment, as well as the ability to work under pressure to meet deadlines
• Demonstrated initiative, accuracy and attention to detail
• Effective problem-solving, coordination and administrative skills
• Efficient time management and organizational skills including the ability to follow detailed instructions accurately, prioritize and deal with multiple tasks to ensure all deadlines are met.
• Excellent interpersonal skills and customer skills including the ability to effectively interact with students, faculty, and the general public
• Sound proficiency with Microsoft Office (including Word, Excel and PowerPoint), MS Teams, and Zoom

Assets (Nonessential):

• Knowledge of dentistry is considered an asset.

To be successful in this role you will be:

• Approachable
• Communicator
• Diplomatic
• Multi-tasker
• Organized
• Team player

Please submit all applications (Resume & Cover Letter) to Human.Resources@dentistry.utoronto.ca with the subject line “Course Administrator Casual”. Thank you for your interest in joining our team. Only those candidates who meet our criteria will be contacted.Closing Date: 10/04/2024, 11:59PM ET
Employee Group: USW Casual
Appointment Type: Casual – less than 6 months in duration
Schedule: Monday to Friday, 8:45AM to 5:00PM
Hourly Rate: $34.33
Job Category: Administrative / ManagerialLived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact .

Expected salary

$34.33 per hour

Location

Toronto, ON

Job date

Sun, 22 Sep 2024 02:18:12 GMT

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