Data Collections and Reporting Analyst Supervisor

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact – The work you do here matters to millions. 
• Growth – Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion – Find a career in a place where everyone belongs.
• Benefits – We care about your well-being.

Agency Description

Philly311 is the City of Philadelphia’s non-emergency contact center. Philly311 answers customer questions about city government, supports requests for service for most city agencies, and processes approximately 1.2 million customer interactions per year. The center is open from 8 AM to 8 PM, Monday – Friday. During declared emergencies, the center’s hours may be extended. Customers can submit inquiries or request for service 24/7 using web and mobile applications.

Job Description

As the leader of the team responsible for 311 data, the Data Collection and Reporting Analyst Supervisor orchestrates the collection, organization, and analysis of this critical information. Their pivotal role ensures the accuracy, consistency, and reliability of 311 data through stringent quality control measures and thorough data validation processes. This position is instrumental in providing the organization with precise, dependable, and actionable data vital for informed decision-making and strategic planning.

Essential Functions

• Lead, manage, and mentor a team of data analysts, overseeing their work, assigning tasks, and ensuring deadlines are met.
• Developing and implementing effective methodologies for gathering data, utilizing tools, databases, and systems to ensure comprehensive and accurate data collection.
• Analyzing collected data to identify patterns, trends, and insights that can inform decision-making processes within the organization. Contributing to the development of data-driven strategies and initiatives based on insights derived from analyzed data.
• Implementing quality control measures and data validation processes to maintain the accuracy, consistency, and integrity of the data.
• Staying updated on data analysis tools, and best practices to optimize data collection, analysis, and reporting processes.
• Collaborating with different departments or teams to understand their data needs, provide analytical support, and ensure alignment of data collection efforts with organizational goals.
• Contributing to the development of data-driven strategies and initiatives based on insights derived from analyzed data.
• Providing training and guidance to team members, fostering their skill development, and ensuring a high level of expertise within the team.
• Creates/delivers formal presentations for senior team members and key stakeholders.
• Maintain up-to-date procedural documentation.
• Understand business rules / requirements and data in performance management projects.
• Constantly evaluate 311 Contact Center systems, processes and reports for inefficiencies and make recommendations for improvements/enhancements.

Competencies, Knowledge, Skills and Abilities

• Ability to lead and manage a team, delegate tasks effectively, provide guidance, and motivate analysts to achieve goals and meet deadlines.
• Expert proficiency in data analysis tools (such as Microsoft Excel, R, Python) heavy reporting, modeling experience.
• Proven strong analytical skills and attention to detail.
• Excellent communication and organizational skills within and outside of the department
• Demonstrates the ability to successfully manage time and multiple competing priorities.
• Ability to be assertive and make decisions.
• Strong data analysis and problem-solving skills with the ability to synthesize data, summarize issues, and think outside the box.
• Excellent written and verbal communication skills a must.
• Ability to articulate complex concepts simply.
• Organized with strong emphasis on time management and prioritization.
• Highly motivated and dedicated team player with natural curiosity and the capacity to work effectively.
• Ability to manage multiple simultaneous tasks.
• Must be a self-starter and highly motivated oriented independent thinker.

Especially Strong Candidates will have:

• Knowledge in forecasting and scheduling.
• Experience working in a high volume fast-paced environment.
• Experience working with call center data
• Experience working with Salesforce Service Cloud

Qualifications

• Bachelor’s degree in computer science, Data Science, Information Systems, or a related field; or  
• 2-5 years of relevant experience, in an interpretation, reporting and data processing capacity, in a call center setting

An equivalent combination of education, experience, and/or training that provides the requisite skills, knowledge, and abilities as determined to be acceptable by the hiring authority. 

Additional Information

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $70,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster – As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships – The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx