Equipment Coordinator

What will you be doing?

Subsea7’s offshore operations in the global energy sector span over five decades, successfully completing 1000+ projects. Our Pipeline Group has a presence in multiple locations around the world, and our technical expertise allows us to deliver pipelay projects regardless of the geographical location.

Supporting the delivery of these projects is our global warehousing and distribution facility in Clydebank, Glasgow, which is now seeking an Equipment Co-ordinator.

As an in-house service provider you will co-ordinate, control and allocate equipment, spares and consumables to projects within the UK and overseas. This includes the on/off hire of equipment, maintenance and inspection requirements, tracking through MRP software, and collaboration with other Subsea7 departments (e.g. logistics, engineering) and third party suppliers.

Key Responsibilities Include but are not Limited to:

• Creation and ongoing management of equipment records on our Equipment Management System (EMS) and related databases
• Update material and equipment Master Data in SAP S4 Hana to ensure critical data is efficiently maintained.
• Process project equipment hire requests for all sites and vessels to ensure accurate and timely project hire charging and revenue recovery across a projects lifecycle.
• Maintain equipment location tracking within the EMS, ensuring the accuracy of PG Production equipment our tracking of and maintain movements records are kept up to date.
• Liaise with the Logistics Department within Subsea7 to ensure that PG Production is compliant with import/export legislation for any equipment movements to and from sites or vessels.
• Process equipment movement forms and monitor manifests to provide accurate equipment location summary
• Control and monitor equipment maintenance and calibration records on the EMS.
• Process and arrange external calibrations / repairs by external vendors
• Oversee equipment and spares stock system across all operational sites and vessels to ensure accurate recording of equipment spares and project consumables.
• Maintain records for lifting equipment and arrange inspection or testing as required.
• Review EMS data and identify opportunities for efficiencies and improvements to procedures.
• Administer the equipment obsolescence control process ensuring we follow the company’s equipment management financial control procedures.
• Contribute to development of systems/procedures and improvement programmes.
• Participate in equipment and material stock audits as required
• Attend and make effective contribution to progress meetings.
• Carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager or Head of Department.

What experience would we like you to have?

Please note, if you don’t tick all the boxes below but feel you have some of the relevant skills and experience we’re looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.

• Practical experience in the coordination, control and movement of equipment within UK and overseas.
• Practical experience with MRP processes and procedures and proficient in MS Office products.
• Effective communication and interpersonal skills.
• A collaborative worker who builds effective relationships across a highly diverse global business.
• Effective analytical skills, applies creative problem solving, will suggest and develop new methods and ways of working.
• Self-motivated, takes ownership of responsibilities and works with minimum supervision, while also contributing to the wider team activities.
• Pro-active planning and organising skills, able to identify and effectively prioritise workload to meet multiple, competing deadlines.
• Flexible to adapt to changing priorities within a fast-paced 24/7 global business.
• Committed to continuous improvement and identification of efficient work methods and processes.

Recruiter: Jill Inggall

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