Events Team Assistant (12 Month FTC)

Job title:

Events Team Assistant (12 Month FTC)

Company

Richemont

Job description

HOW WILL YOU MAKE AN IMPACT?This role will assist on administrative responsibilities for the RET, acting as office manager for this area to include:

• Dealing with general enquiries
• PA duties as required
• Arranging transport, flights, hotel accommodation, etc
• Create historical records for past events specifically, Implementation and Photo Bibles
• Coordinate the contract process in collaboration with the Department Heads and keeping all contract matrix up to date
• Collecting documentation for new suppliers and support Accounts in setting them up on SAP and processing invoices on SAP when Accounts team member is on leave
• Manage office inventory with gifting / stock checks
• Processing expense claims on behalf of Team Managers
• Oversee management of the office as a well-kept and pleasant environment advising on changes to needs and seeing changes that need to be made
• Arranging domestic and international couriers

As needed, this role will support RET with coordination of all aspects necessary for the implementation of any event that the team work on, in addition to acting as office manager for off-site events (nationally & internationally). This person will liaise with internal departments, Richemont Maisons and external suppliers and manage all office admin requirementsHOW WILL YOU EXPERIENCE SUCCESS WITH US?

• Well organised and able to keep track of areas of responsibility
• Excellent admin skills
• Some knowledge of SAP (not essential as training would be provided)
• Advanced working knowledge of MS Office (Outlook, Excel, Word, PowerPoint)
• Ability to project a professional and customer focused manner to all contacts
• Good team player with a ‘positive can do approach’
• Able to develop effective working relationship across the department
• Able to use initiative and work consistently
• Excellent attention to detail and take pride in work
• Ability to manage competing priorities
• Strong organisation/time management skills
• Forward thinking and able to plan ahead
• Flexible approach to work and working hours
• Proactive attitude
• Honesty and Integrity

WHAT MAKES OUR GROUP DIFFERENT?Our true power does not lie in our similarities but in the rich diversity of our arts, cultures, and human skills, as well as our specific ability to foster untapped potential.

• We value freedom, collegiality, loyalty, and solidarity
• We foster empathy, curiosity, courage, humility, and integrity
• We care for the world we live in

YOUR JOURNEY WITH US:We aim to provide a valuable recruitment process, allowing you to gain exposure to some key decision makers and influencing individuals:

• Initial screening call with Richemont Talent Team
• Interview with the Hiring Manager
• Interview with the HR Manager

Expected salary

Location

London

Job date

Sat, 08 Feb 2025 05:06:50 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (hiring-jobs.com) you saw this job posting.