Executive Administrative Assistant to the Vice-President Indigenous

Job title:

Executive Administrative Assistant to the Vice-President Indigenous

Company

University of Victoria

Job description

attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsExecutive Administrative Assistant to the Vice-President Indigenous – (991389.4)This details all the information about the job posting.Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> Office of the Vice-President IndigenousLocationUniversity of Victoria – Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date22 July 2024Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$67,453.00 – $75,685.00Additional Posting InformationN/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationExempt Support Level 4Employee Group:Exempt Support Staff – Continuing# of Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

• This position is eligible for a Hybrid Work Arrangement*

Recruitment range: $67,453 – $71,430 maximum starting salary is determined through knowledge, experience and internal equity.Performance range: starting salary to max of $75,685 is available through annual performance increases.An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations CodeIn accordance with the university’s Equity Plan and pursuant to Section 42 of the BC Human Rights Code, the selection will be limited to members of the following designated group(s). Candidates from the group(s) are encouraged to self-identify.

• Indigenous Peoples

Job SummaryReporting to the Vice-President Indigenous (VPI), this position provides executive-level, comprehensive administrative and financial support to the VPI and is one of the first points of contact for the public on all aspects of the Indigenous Portfolio within the Office of the President.The position deals with sensitive and confidential information and at all times the incumbent must demonstrate discretion, independent judgment and high professional standards, operating under strict timelines requiring constant adjustment of priorities and balancing of workload. Knowledge of colonization and the myriad of issues that arise from colonization (i.e. racism, mental health, addiction) is necessary. Specifically, an understanding Coast Salish protocols including working knowledge of community structures, big house, chief and council, Elders, band administration and family structures.The incumbent keeps the VP Indigenous well informed through ongoing communication, alerting the VP Indigenous to any situations that may require attention, often under strict timelines that require triaging and constant adjustment of ever-changing priorities.This position works collaboratively as part of the administrative team in the Office of the Vice-President Indigenous, and provides coverage for reception and other administrative duties as required. The role supports a high volume office while managing evolving priorities.An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code.Job RequirementsSkills:

• Strong organizational skills and attention to detail, including the ability to work as a team member or independently, deal effectively with non-routine matters and coordinate various activities.
• Takes responsibility, displays initiative, problem solves and makes independent decisions.
• Ability to do the job with constant interruptions in an ever-changing environment with competing priorities.
• Advanced proficiency with computer applications (i.e. MS-Office Suite, Adobe Create Suite, content management systems, presentation software – e.g PowerPoint and other presentation software).
• Advanced skills with UVic’s online systems and processes including ChromeRiver, FAST, Cascade and Connect (SharePoint).
• Strong verbal and written communication skills including preparing memos, reviewing and editing reports, and summarizing information.
• Strong ability to self-direct and take initiative as appropriate.

Competencies:

• Focus on quality including a demonstrated ability to take personal responsibility for the quality and timeliness of work, and with limited oversight.
• Ability to build relationships and work within a team. Promote collaboration to share knowledge and pool resources to get things done effectively and efficiently.
• Remains agile and adapts to changing business needs, conditions, and work responsibilities.
• Makes informed decisions that take into account the facts, goals, constraints, and risks.
• Provides excellent service.
• Builds positive ongoing relationships.

Specialized Knowledge/ Education:

• Related post-secondary education or an equivalent combination of education, training and experience.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members ofRead our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Expected salary

$67453 – 75685 per year

Location

Sedgewick, AB

Job date

Wed, 10 Jul 2024 02:32:05 GMT

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