Executive Assistant

Job title:

Executive Assistant

Company

Gallagher

Job description

Job Description:IntroductionIndulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher’s global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you’ll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we’ll build a legacy of trust and triumph in the dynamic world of risk management.We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.
OverviewFixed Term Contract – 12 MonthHybrid working – 4 days a week office basedWe are seeking a highly organised and proactive individual to support executive team as an Executive Assistant. In this role, you will provide essential administrative support to the Chief Risk & Compliance Officer, who leads the Compliance and Risk function for our UK and EMEA businesses, the Chief Compliance Officer, the Chief Risk Officer and Head of Compliance.As a key member of our team, you will be responsible for maintaining utmost discretion and demonstrating excellent communication skills. Your primary focus will be on handling relationships with key internal and external stakeholders, ensuring their needs are met and expectations exceeded.To excel in this role, you must have a keen interest in our business and the strategic objectives we aim to achieve. You will play a pivotal role in supporting our team management and ensuring that all dependent activities are completed to a high standard, in line with stakeholder expectations and company values.
How you’ll make an impactAdministrative Support:

• Manage the complex diaries for the Chief Risk & Compliance Officer, the Chief Compliance Officer, the Chief Risk Officer and the Head of Compliance, co-ordinate and prioritise appointments and requests across multiple time zones, delegate appropriate activities and ensure effective time management.
• Collating packs for boards, committees, and general meetings and events.
• Organising and scheduling travel for Chief Risk & Compliance Officer, the Chief Compliance Officer, the Chief Risk Officer and the Head of Compliance.

Communication and Coordination:

• Act as a liaison between the Chief Risk & Compliance Officer, the Chief Compliance Officer, the Chief Risk Officer, the Head of Compliance and internal / external stakeholders, ensuring clear and concise communication.
• Effective management of the Chief Risk & Compliance Officer’s email inbox, including prioritising matters for response, appropriate delegation, handling approvals, establishing and following filing and deletion conventions and establishing best practice, where needed.
• Manage, draft and edit correspondence, board and committee reports, and legal documents, as required.

Information Management:

• Maintain confidential information and documentation, ensuring appropriate accessibility and accuracy.

Meeting Preparation and Follow-up:

• Prepare agendas, materials and presentations for meetings, ensuring the Chief Risk & Compliance Officer is well-prepared.
• Track action items and follow up on deadlines, requests and commitments made.

Risk & Compliance Department Support:

• Assist in the coordination of Risk & Compliance projects and initiatives.
• Manage and maintain accurate team records (including office locations, structure chart).
• Taking minutes in team meetings where requested and collecting / following-up on actions.
• Providing guidance and on-boarding information to new team members (where needed).
• Assisting with internal team communications including drafting and circulating on behalf of the Chief Risk Compliance Officer
• Organise departmental events (including offsites, online updates, Christmas socials)

Document Review and Organisation:

• Prepare first drafts of reports and presentations & lead required updates and amendments.
• Review and proof-read documents for accuracy and completeness.

Special Projects:

• Support special projects and assignments as directed by the Chief Risk & Compliance Officer.

About You

• Successfully performed in EA/PA roles for C-level Executives in a corporate environment
• Knowledge and experience of working with Legal teams (preferable)
• Managed activities with Board/Committees (including close interaction with non-executive directors)

Compensation and benefitsOn top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ extra days
• Defined contribution pension scheme, which Gallagher will also contribute to
• Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x
• Income protection, we’ll cover up to 50% of your annual income, with options to top up
• Health cash plan or Private medical insurance

Other benefits include:

• Three fully paid volunteering days per year
• Employee Stock Purchase plan, offering company shares at a discount
• Share incentive plan, HMRC approved, tax effective, stock purchase plan
• Critical illness cover
• Discounted gym membership, with over 3,000 gyms nationally
• Season ticket loan
• Access to a discounted voucher portal to save money on your weekly shop or next big purchase
• Emergency back-up family care
• And many more…

We value inclusion and diversityInclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long-term health conditions or disabilities.We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Don’t worry, we’re here to help, however, we can only do this if you let us know.Should you require reasonable adjustments to your application, please get in touch with . If you’d prefer to speak on the phone, please request a call back, leaving details, so we get in touch.Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities.Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Expected salary

Location

London

Job date

Sat, 07 Sep 2024 06:56:31 GMT

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