Executive Assistant

Job title:

Executive Assistant

Company

CFA Institute

Job description

Are you a proactive, detail-oriented professional with a knack for juggling priorities and anticipating needs? Do you thrive in fast-paced environments, working alongside senior leaders to ensure seamless operations? If so, we want to hear from you!We’re looking for an exceptional Executive Assistant (EA) to provide top-tier support to two Managing Directors (Chief Financial Officer and Managing Director, Research, Advocacy & Standards) in a shared-resource model. As the first point of contact for internal and external stakeholders, you’ll play a critical role in enabling their success. This is an exciting opportunity for someone who is resourceful, highly organized, and passionate about making a meaningful impact behind the scenes.This is a chance to be at the heart of an organization that values initiative, collaboration, and innovation. You’ll work closely with leadership on meaningful projects, build relationships across the company, and be part of a supportive team where your contributions are noticed and celebrated.The position will be based in London and will report to the Chief Financial Officer. The ideal candidate will be expected to be in office at least 2 days per week.What You’ll Be Doing:Be the Gatekeeper: Serve as the primary point of contact for the Managing Directors, handling phone, email, and written correspondence while prioritizing and managing their schedules with confidence.Master the Calendar: Coordinate complex schedules and ensure meetings, events, and updates are flawlessly executed.Keep Things Moving: Organize meetings, prepare materials (agendas, minutes, and action items), and track follow-ups to ensure priorities stay on track.Plan Seamless Travel: Arrange multi-city, international travel, manage itineraries, and handle all logistics (including visas).Support Key Decisions: Create high-quality presentations, reports, and materials for the Board of Governors and other leadership committees.Handle Finances & Logistics: Prepare expense reports, manage policies and procedures, and ensure all action items for the Managing Directors and their divisions are completed with precision.Events: Creating agendas, organizing event space, activities – overall project management of an event which likely occur quarterly.Take the Lead: Proactively identify opportunities to streamline processes, improve efficiencies, and anticipate the needs of the Managing Directors—going beyond task execution to add strategic value.Expand Your Impact: Candidates with an interest in getting involved in broader business operations—such as process optimization, stakeholder engagement, or strategic initiatives—will have the opportunity to contribute beyond the traditional EA role.What You Bring to the Role:At least 5 years’ experience supporting multiple senior leaders in a fast-paced environment.Proven success in managing complex calendars and scheduling.A track record of arranging international travel and handling logistics seamlessly.Event management experience would be ideal.Unmatched attention to detail, with the ability to multitask and prioritize effortlessly.Confidence, professionalism, and discretion in managing highly sensitive matters.Strong communication skills (written, verbal, and presentation).Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).At CFA Institute, we are committed to transparency and equity in our hiring process. In compliance with wage transparency laws in many of the jurisdictions in which we recruit, we provide the following information regarding compensation for this position:Expected salary Range: £50,000 – £60,000 per yearOther benefits include eligibility for annual incentives, 12% 401(k)/pension employer contribution, and competitive medical benefits.All salary ranges are subject to adjustment based on experience, education, and other factors relevant to the position. CFA Institute is an equal opportunity employer and encourages applications from all qualified individuals.About CFA InstituteCFA Institute are the global leader in investment excellence and ethics. With nearly 200,000 charterholders across 160 markets, we drive professional growth, ethical behavior, and better markets. We care about our employees’ well-being, offering industry-leading benefits like:Comprehensive health coverage for you and your familyGenerous leave and time offCompetitive retirement plansFlexible work optionsWellness, education, and support programsIf you feel this opportunity could be the next step in your career, we encourage you to click “Apply” and complete our three-minute application.Be part of a team committed to putting investors first and growing economies. Follow us @CFAInstitute on and .We are an Equal Opportunity Employer. CFA Institute prohibits both discrimination and harassment with regard to all identifying characteristics: any individual employee, group of employees, or prospective employee on the basis of race, color, national origin, citizenship or immigration status, religion, creed or belief, age, marital or partnership status, marital or family status, care giver status, pregnancy and maternity, sexual and other reproductive health decisions, physical abilities/qualities, disability, sexual orientation, gender, gender identity or expression, predisposing genetic characteristic, military or veteran status, status as a victim or witness of domestic violence or sex offense or stalking, unemployment status, infectious disease carrier status, migrant worker status, educational background, socio-economic status, geographic location and culture or any other basis protected by applicable law. This policy impacts all aspects of employment, including but not limited to, recruitment, hiring, compensation, training, development, promotion, demotion, layoff, recall, furlough, transfer, leave of absence, and dismissal. This is a global policy that applies to all CFA Institute employees, regardless of location.If, due to a disability or current medical condition, you need an accommodation or assistance to complete a job application, you can request one at any stage of the recruitment process. Please send an email to noting the accommodations or assistance you are requesting. Please do not include any medical or health information in this email. We will review your request and contact you to discuss the possible options and arrangements. We will try our best to provide you with an accommodation or assistance that meets your needs and respects your preferences.Our application is not compatible with Internet Explorer (IE). We recommend using Chrome.

Expected salary

£50000 – 60000 per year

Location

London

Job date

Tue, 11 Feb 2025 23:56:20 GMT

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