Executive Assistant

Description

A client of ours is looking to hire an Executive Assistant who will be responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The person in this role will manage a variety of special projects for C-Suite team members, some of which may have organizational impact.

Specific Responsibilities include:

• Coordinate and book travel arrangements

• Prepare expense reports utilizing Concur software, reconcile expense reimbursements and facilitate the monthly payment to American Express.

• Manage calendar / calls / follow-up for the executive. Also sending out invitations, gifts, and preparation materials for leasing meetings and conferences.

• Oversee corporate cell phone plan, FedEx account, etc. in conjunction with Accounting Manager.

• In office role. It is important for this position to be in office.

• Help coordinate business lunches for office (not often, quarterly meetings, etc.), special events (conferences / trade shows) support, etc. in conjunction with the Marketing team and receptionist.

• Keep track of subscriptions and membership renewals

  Requirements

Qualifications

The successful candidate will have the following education and experience:

• Bachelor’s degree preferred

• Proven work experience as an Executive Assistant or similar role

• Experience booking frequent travel arrangements

• Excellent organizational skills and attention to detail

• Ability to think proactively and prioritize work

• Strong written/verbal communication skills

• Prior experience with Concur (or other expense reporting software)

• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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