Executive Assistant

Job title:

Executive Assistant

Company

Hogarth Worldwide

Job description

Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media – both established and emerging.The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions.Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience.A Hybrid working modelNow offices are fully open we have embraced a hybrid working model, which allows our employees to split their time between the office and other locations, something we hope will provide everyone much more flexibility to their working week. The expectation is that working life at Hogarth will involve working from the office for about 60% of the time from one of our three London offices at contracted working hours. For full time employees, 60% equates to three days in the office per week.About HogarthHogarth Worldwide is the world’s leading content specialist. Born to make the best work brilliantly, we combine craft, insight, and technology to bring creative work to life for many of the world’s most famous brands. With a relentless focus on delivering performance at scale, we are uniquely positioned to deliver results by bringing together data, insights, production, language expertise and technology.What does an Executive Assistant do at Hogarth?We are looking for an articulate, assured, highly organised EA. You will be looking after our Global Chief Production Officer, Global Head of Technology Strategy & Engineering and Managing Director of Strategic Consulting & AI. This is an important role for the business which requires you to be confident, efficient and act with complete discretion as you’ll be exposed to a lot of confidential information for the company.You will be responsible for:

• Managing interactions with internal teams, direct reports and outside parties including full diary management; you will be first point of contact for anyone requiring a meeting or other time commitment.
• Working alongside the other EA’s / PAs supporting the Executive management team in both Hogarth and WPP globally
• Dealing with clients directly, coordinating meetings, events and functions, making sure you are onsite when there is an external meeting happening at one of the Hogarth offices.
• Managing complex and frequent travel itineraries and bookings via company travel agent (Concur) and arranging flights, accommodation and visas
• Processing expenses on a monthly basis and performing other financial administration including raising PO’s, helping set-up vendors, managing budgets and filling out timesheets.
• Organising internal and client events; this includes running town halls through teams and being confident in pulling together content from senior stakeholders.
• Liaising with facilities and IT as well as the other EA’s to ensure the office is running smoothly.

Reporting lines and key stakeholdersThis role reports to the Global Chief Production Officer and the Global Head of Technology Strategy & Engineering.You will work closely with the UK business, global business, WPP and other OpCo’s.Requirements

• Must have worked in a comparable environment, providing support for and interacting with senior stakeholders inside and outside of the business
• Focus on effective use of time and pursuit of business objectives, with the ability to prioritise issues, counter and reconcile conflicting requests effectively and with tact
• Fully competent in Microsoft Office applications including Word, Excel and PowerPoint
• Experience of and entirely comfortable with working in a global, fast paced, often unpredictable environment
• Proven strong organisational skills and detail-orientation
• Strong work ethic and ability to work as a team player

The Package

• 25 days holiday, plus an extra day of leave for your Birthday
• 1 Volunteering day per year
• Private Medical Care (Bupa)
• Eye tests
• Life Assurance
• Pension Scheme
• Employee Assistance Programme
• WPP Group Discounts
• Travel Season Ticket Loan
• Cycle to Work Scheme
• Gym Discounts
• Mortgage Advice

Hogarth ValuesHeart and Soul: We love what we do. We bring energy and enthusiasm to all our work. We push boundaries, we are never satisfied and always want to find a better way.Hands on: We don’t wait for things to happen, we get on with it. We are pragmatic and don’t have an ego. We do what it takes to get the job done to the highest standards.Honest: We are straightforward; we speak openly and clearly. We operate with integrity and live up to our promises.Happy family: We enjoy working together. We look out for our colleagues. We are an eclectic bunch. We want to work with people from many cultures and demand great things of each other. Even when things get tough, we don’t lose perspective or our sense of humour.Hungry: We are an inquisitive community. We want to create an environment which inspires ourselves and others to be better. It is important to continuously challenge ourselves and our ways of working. We aim to provide staff with the opportunities to develop and learn.Find out more at#LI-LC1#LI-HybridDiversity & InclusionHogarth is an equal-opportunity employer. That means we believe in creating a truly inclusive culture that values diversity, equity and inclusion for everyone through our ideas, our people, how we behave and how we conduct ourselves. We strive to recruit people from diverse backgrounds and support them to achieve long-term success. This not only makes Hogarth a better company and place to work, but an environment where everyone can give their point of view, experience connection, enjoy opportunity and feel a sense of belonging.We welcome applications from everyone, regardless of race, ethnicity, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation, or physical or mental disability. As part of our commitment to making our hiring processes as equitable as possible, we are currently rolling out a policy which ensures that hiring managers review CVs only after they have been processed through an automated anonymisation system. This aims to ensure that all candidates are considered for interview based solely on their experience and what they can bring to the role. The solution, provided by MeVitae, scans and redacts CVs to reduce potential reviewer bias.Please contact if you need the job advert or form in another format.DataWe rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment.When you click the “Submit Application” button at the bottom of this page, this will send all the information you have added to Hogarth WW. Before you do this, we think it’s a good idea to read through our Privacy . This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.

Expected salary

Location

London

Job date

Thu, 26 Sep 2024 01:48:15 GMT

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