Executive Assistant

Job title:

Executive Assistant

Company

Lily Shippen

Job description

Executive Assistant to the Founder – Renewable Energy Business | Salary: Up to £35,000An exciting opportunity has arisen for a dynamic Executive Assistant to support the Founder of a fast-growing renewable energy business, backed by significant international private equity funding. With a mission to revolutionise the renewable energy sector, this role is crucial as the business prepares for substantial expansion.You will play a key role in enabling the Founder and Senior Management team to focus on strategic objectives, ensuring seamless operations as the team grows from 4 to 24 members within the next 6 months.Responsibilities:

• Efficiently manage the Founder’s calendar and schedule, ensuring optimal use of their time.
• Handle correspondence, prioritising communication, and act as a primary point of contact for the business.
• Schedule and coordinate meetings, both internal and external, ensuring all logistical details are meticulously managed.
• Attend and take minutes at meetings, following up on action items.
• Coordinate travel arrangements and itineraries, including logistics for international travel.
• Take ownership of administrative tasks, demonstrating a proactive approach to problem-solving.
• Assist in various office management activities, contributing to the smooth running of day-to-day operations.
• Collaborate and provide support on ongoing projects, ensuring alignment with the Founder’s strategic vision.
• Play a key role in the upcoming office move, including research and potential involvement in the selection and setup of the new office space.
• Manage quarterly events for staff, acting as an ambassador for a social and supportive company culture.
• Support in hiring processes, particularly scheduling and processing candidates.

Person Specification:

• Positive, driven, and enthusiastic attitude with a passion for contributing to a growing organisation.
• Proven experience in supporting Founders or C-level executives; previous experience as an Executive Assistant is desirable.
• Strong organisational and multitasking abilities with exceptional attention to detail.
• Demonstrated ability to take initiative and manage tasks independently.
• Excellent communication skills, both written and verbal.
• Tech-savvy and quick to learn new tools and processes.

Benefits:

• Share Options
• Statutory pension
• Discretionary bonus
• Private medical and life insurance
• Holidays – 25 per year, increasing by 1 year up to a cap of 30 days
• Birthday day off
• £200 matched sponsorship
• 1 volunteering day (must be sector-related)

The office is expected to be in the London Bridge/Southwark area by the beginning of March. This role will initially be home-based and will transition to hybrid working (approx. 1 day per week from home) once the office move is complete.If you are excited by the prospect of supporting the Founder in a rapidly expanding renewable energy business and possess the skills and attitude we are looking for, we would love to hear from you.Lily Shippen’s business support team are experts in recruiting top talent for executive support roles, including Personal Assistants, Executive Assistants, and Office Managers who support Founders. We also specialise in HR recruitment, working with clients across the UK, including London, Manchester, Birmingham, Leeds, Bristol, Liverpool, Sheffield, and more.

Expected salary

£30000 – 35000 per year

Location

London

Job date

Thu, 31 Oct 2024 00:19:59 GMT

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