GlaxoSmithKline
Job title:
Executive Assistant
Company
GlaxoSmithKline
Job description
We are looking to recruit an Executive Assistant to support the SVP, Communications & Government Affairs (Corporate & Commercial) & CCO Office – who is responsible Global Corporate Government Affairs & Policy, Global Commercial Communications & Government Affairs, and acts as Chief of Staff to the Chief Commercial Officer – sitting on both the Global Commercial Leadership Team and the Communications & Government Affairs Leadership Team.To be effective in this role, you will need to be independent, highly organised and adept at delivering in a dynamic and pressured environment. You will be strong at maintaining a systematic yet flexible approach, and successful at cultivating effective and sustainable working relationships across the organization. As a trusted and valued partner, you will need to handle confidential information with professionalism and discretion. You will be able to represent the company externally to key stakeholders using tact, discretion, and confidence. This is a fast passed and changing environment, with multiple competing priorities to manage at once. To be successful and enjoy this role, you will be a strong collaborator with a positive mindset, who enjoys a challenge and being busy, can calmly and smoothly resolve issues under pressure.We create a place where people can grow, be their best, be safe, and feel welcome, valued and included. We offer a competitive salary, an annual bonus based on company performance, healthcare and wellbeing programmes, pension plan membership, and shares and savings programme.We embrace modern work practises; our Performance with Choice programme offers a hybrid working model, empowering you to find the optimal balance between remote and in-office work.Discover more about our company wide benefits and life at GSK on our webpageIn this role you will
- Full diary management and co-ordination of schedule on behalf of SVP, Communications & Government Affairs (Corporate & Commercial) & CCO Office
- Track and follow up on key deliverables and manage deadlines, proactively get ahead of issues
- Organisation of internal / external meetings & events, agendas, facilities, meeting materials, budgets and associated planning, and coordination of external visitors
- Create expenses reports, reconciling expenses with receipts, submitting reports in a timely manner
- Proactively organise travel itineraries, travel visas and other related business requirements
- Perform nominated administrative duties as required for effective operation of the direct reports team
- In SVP’s absence, must be able to deal with issues and pass on to appropriate staff as necessary
- Provide cover for CGA function as needed (holiday/sickness absences)
- Support special projects and initiatives as required
Why you?Basic Qualifications & Skills:We are looking for professionals with these required skills to achieve our goals:
- Significant previous experience in an EA role, supporting 1 or more senior executives (SVP/VP levels)
- High level of knowledge and skill in use of Microsoft Outlook and applications, Ariba Finance system, Workday, AppSpace, Concur and other GSK applications as required to perform role effectively
- Experience of learning new software and platforms, and a keen curiosity and willingness to test and use AI and related digital tools to work better and faster
- Experience dealing with external clients (e.g., Government, Government organizations and other VIPs)
- Experience of dealing with and managing sensitive and highly confidential information
- Exceptional interpersonal skills with demonstrated ability to build effective and sustainable working relationships and networks, and communicate with all levels of management; with discretion, professionalism and confidence to all stakeholders internal and external to the company
- Resilience and thrives in fast paced, dynamic and changing environment
- Demonstrates positivity and a can-do attitude
Closing Date for Applications – Monday 14th May 2025 (COB)Please take a copy of the Job Description, as this will not be available post closure of the advert.
When applying for this role, please use the ‘cover letter’ of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.Why GSK?Uniting science, technology and talent to get ahead of disease together.GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on or 0808 234 4391. The helpline is available from 8.30am to 12.00 noon Monday to Friday, during bank holidays these times and days may vary.Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels. However, we have created a UK Recruitment FAQ guide. Click the and scroll to the Careers Section where you will find answers to multiple questions we receive .Important notice to Employment businesses/ AgenciesGSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK’s commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit the Centers for Medicare and Medicaid Services (CMS) website at
Expected salary
Location
London
Job date
Thu, 08 May 2025 23:42:48 GMT
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