Executive Assistant, Board Relations

Job title:

Executive Assistant, Board Relations

Company

Emera Inc

Job description

The Opportunity:Company, Department: Emera Inc, Corporate OfficeLocation: Halifax, NSClosing Date: February 7, 2025We are looking for an Executive Assistant to join our Corporate Office. Reporting to the Director, Executive Administration, you will provide administrative support to the Chair and the Board of Directors, as well as providing ongoing support to the Office of the Emera CEO and Senior Executives.If you take pride in the quality of your work, excel at finding solutions, and enjoy occasional travel, this role could be the perfect fit for you! This role requires judgement, initiative, discretion, quality and independence. This position will appeal to energetic and highly organized administrative professionals who enjoy taking ownership of multiple tasks with multiple deadlines. Key elements of this role include::

• You will be responsible for managing and maintaining board members’ calendars, including scheduling meetings, coordinating appointments, addressing scheduling conflicts, and ensuring timely communication of updates
• Arranging and securing flights, hotels and other travel accommodations
• Play an active role as a reliable and trusted coordinator of logistics to all board participants
• Build and cultivate relationships with stakeholders for the Chair and the Board of Directors​
• Prepare and submit accurate monthly expense reports, ensuring compliance with company policies and deadlines
• Provide support for planning, coordinating and executing special and large-scale events, ensuring all logistical and operational details are managed effectively
• Willingness and ability to travel as required for business needs

As the ideal candidate, you are a highly professional, detail-oriented individual with polished communication and interpersonal skills. You are extremely organized with a strong ability to multi-task, while maintaining a high level of accuracy. You are confident, well spoken, and committed to personal development. A level of professionalism will be expected given the interaction with Emera’s Board of Directors, Executives and senior external stakeholders. You are a high performer who strives to deliver more than is expected, can work effectively through change, and actively seeks new challenges. These skills will make you successful::

• 3-5 years of experience working with a Board of Directors and/or board appointed committees or senior level executives
• 10+ years of experience in a high-level administrative support position
• Exceptional attention to detail with the ability to accurately manage complex tasks, review work for errors, and ensure very high-quality outcomes in a fast-paced environment
• Exceptional communication and customer service skills are crucial
• You bring a solution focused mindset; others would describe you as resourceful and someone who takes ownership
• Strong organizational, prioritization and time management skills are a must
• A natural aptitude for technology and a high level of proficiency with MS Office (Excel, Word, PowerPoint) and Outlook is essential. Experience with various software packages, including Oracle, PeopleSoft and Diligent are considered an asset
• Proficient in using SharePoint for collaboration, document management and workflow administration. You will be responsible for managing permissions and leveraging SharePoint features to improve team efficiency

We understand that experience comes in many forms, and we’re dedicated to adding new perspectives to the team. So, if your experience is close to what we’ve listed above, please consider applying. Have a question or want to learn more about this opportunity? Contact Danielle Boutilier VIA Learn more about our culture and values:At the Emera Group of Companies, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help us to safely deliver cleaner, more reliable energy to our customers.If working in an innovative environment, challenging yourself, and shaping a cleaner energy future inspires you, we want to hear from you. Apply by February 7, 2025, and let us know why this role is right for you. The perks of joining our team? We offer::– Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness center, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.– Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.– Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching & volunteer programs, various committees and employee resource groups, and scholarships for children of employees.– Competitive Compensation: Short-term incentive plan and a Defined Contribution Pension Plan. Diversity, Equity & Inclusion at Emera:As one of Atlantic Canada’s largest publicly traded companies, we are ranked one of , and . We know our success is driven by our dedicated teams and we strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community.Applicants from these equity groups may self-identify through the online application process. We support candidates and employees with access and accommodation needs and encourage you to let us know when you require accommodation. Recruitment & Promotion Policy:The success of the Emera Company is driven by its people: a strong team with a shared commitment to support the . The purpose of our recruitment policy is to provide a consistent framework to support fair and equitable attraction, hiring, and retention of the best talent for vacant positions. We are dedicated to maintaining a fair hiring process that provides equitable opportunities to all our applicants and is guided by our company values.

Expected salary

Location

Halifax, NS

Job date

Sun, 19 Jan 2025 00:50:29 GMT

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