Executive Assistant & Office Manager

Job title:

Executive Assistant & Office Manager

Company

PrimeRevenue, Inc.

Job description

Overview:We are seeking a highly organised and proactive Office Manager & Executive Assistant to manage our London Office, support the London TEAM and provide Executive Administration support to the Managing Director of Funding for EMEA. This role is critical to ensuring smooth office operations and a productive workspace. With approximately 60% of the role focused on office management and 40% on executive and TEAM support, this position is ideal for an individual who excels in both organisational and administrative capacities. The position is based in our London office and requires on-site attendance four days per week (Monday through Thursday). Responsibilities:Office Management

• Manage the daily operations of the London office, ensuring it is well-maintained and fully stocked with necessary supplies and equipment.
• Act as the main point of contact for building management, handling issues related to facilities, security, and access.
• Coordinate office supplies, snacks and the touches that make an office fantastic to work in, inventory, managing relationships with suppliers and ensuring cost-effective purchasing.
• Oversee vendor relationships, including cleaning, IT support, and maintenance services, ensuring the office environment meets high standards.
• Organise and facilitate TEAM events, client meetings, and other on-site activities to foster a positive office culture.
• Manage health and safety compliance and procedures, keeping accurate records and ensuring the office is a safe working environment.

Executive Administrative Support to the Managing Director of Funding for EMEA

• Provide administrative support to the Managing Director, including complex diary management, travel arrangements, and email correspondence.
• Prepare and organise meeting agendas, presentations, and reports, ensuring all materials are accurate and up to date.
• Occasional opportunities to travel abroad to other PrimeRevenue offices.
• Take minutes during meetings, track action items, and facilitate follow-ups to ensure smooth workflow.
• Handle confidential information with utmost discretion and professionalism, ensuring trust and reliability in all matters.

London TEAM Support

• Assist the wider TEAM by scheduling office meetings, organising events, and handling ad hoc requests.
• Coordinate internal communications, updates, and project tracking to enhance TEAM cohesion and information sharing.
• Act as a central contact for external stakeholders, ensuring a seamless flow of information and maintaining high standards of professionalism.

Qualifications:

• Proven experience as an Executive Assistant, Office Manager, or in a similar role, ideally within a professional services or corporate environment.
• Strong organisational, multitasking, and time-management abilities.
• Independent and proactive, capable of self-managing and taking initiative.
• Available to work four days a week in our London office, with flexibility for additional hours if needed.
• Knowledgeable in handling day-to-day office operations, with a keen sense of organisation and cost management.
• Able to juggle multiple tasks, prioritise effectively, and maintain a smooth, efficient work environment.
• Excellent written and verbal communication skills, confident in interacting with both internal TEAMs and external partners.
• A resourceful problem-solver who can anticipate office and executive needs, adapting swiftly to changing priorities.
• Approachable, collaborative, and dedicated to supporting TEAMs success and fostering a cohesive office culture.
• Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with scheduling software, CRM tools, and office management systems is a plus.

WHAT IS PRIMEREVENUE ABOUT?PrimeRevenue is the leader in technology-enabled working capital solutions, optimizing cash flow for more than 30,000 customers in over 70 countries. In the past 12 months, we’ve processed more than $300 billion in supply chain transaction volume on our platform. Headquartered in Atlanta, with offices in Prague, London, Hong Kong, and Sydney, we provide a global reach to serve customers with local market knowledge and expertise.Recognized as a Best and Brightest Company to Work For and winner of numerous prestigious industry awards, PrimeRevenue offers a challenging, rewarding, and truly entrepreneurial work environment. We’re an established financial technology industry leader, and we want great people along for the ride. Our TEAM is the most important and integral part of our business. We don’t just offer jobs. We offer careers (with a healthy dose of adventures mixed in).Our multicultural workplaces offer outstanding opportunities for professional and personal development. Like most successful companies, you’ll find people who are highly intelligent, motivated, fun-loving and above all, ethical.What really differentiates us from other companies, however, are our Values. We believe they are critical components to hiring and motivating the right individuals and ultimately drive our long-term success.Our values are built upon what we call PRIDE + Integrity –Performance, Respect, Innovation, Diversity, Excellence and, above all, Integrity. At PrimeRevenue, you will work with a great global TEAM that is pursuing a massive overall opportunity.PRIMEREVENUE PERKS:

• Professional and career growth with opportunities like education reimbursement, internal training programs and tools, leadership development program, international travel, etc.
• Strong work life balance and flexible working hours within a hybrid working environment
• Generous benefits, retirement contributions, PTO package, and more
• Community Service-Oriented Culture

Expected salary

Location

London

Job date

Thu, 05 Dec 2024 08:06:36 GMT

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