Executive Assistant Supervisor

Job title:

Executive Assistant Supervisor

Company

EY

Job description

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.The opportunityYou’ll join our Enterprise Support Services (ESS) team, helping to support the important business enablement functions that keep our organization running strong. As a driven administrative professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.Your key responsibilitiesAs an ESS Supervisor you are responsible for the leadership and execution of daily administrative tasks of a team of Executive Assistants, as well as facilities related tasks for the Workplace Services Group.

• Resource management: Overseeing both ESS teams, ensuring they’re meeting the firm initiatives and goals, proactively responding to changing business needs, as well as assuring team members have the necessary tools and skills required.
• Staff performance & development: Meet team members on regular basis to discuss feedback from various sources, celebrate accomplishments and development opportunities, while also ensuring staff members feel challenged but not overwhelmed.
• Promote process improvement & change management: Promote operational excellence by challenging current practices, encouraging and supporting innovative ideas and solutions to drive efficiencies, while at the same time implementing effective change management processes.

• Staffing: Responsible for leading staffing efforts to build high performing teams, including management of recruiting process
• Develop & maintain working relationships: Build trust relationships across EY, with building management and security, as well as with our vendors.
• Facilities: Oversee maintenance and improvements of office space, drive facility knowledge to the Workplace Services team and office on policies, procedures and standards. Effectively manage costs and look for opportunities to reduce costs
• Office Security & Safety: Assist with office security matters, lead the Occupational Health & Safety Committee, participate in local emergency response teams & initiatives.
• Project/Committee Work: Participate on national committees and project teams as needed.

Overtime required as neededSkills and attributes for success

• Committed to contributing to a strong team culture to ensure success.
• Balance stakeholders needs and expectations.
• Strong written and oral communication.
• Sound judgement regarding confidential and sensitive matters.
• Proven ability to meet multiple and/or unexpected deadlines in a demanding environment.

To qualify for the role, you must have

• Proficiency in Word, Excel, PowerPoint, Teams and Outlook, with proven ability to learn customized software/tools.

Ideally, you’ll also have

• Supervisory experience
• Professional services firm experience

What we look forWe are looking for candidates who are highly motivated, analytical, logical thinkers and have a very strong attention to detail and the ability to meet multiple and/or unexpected deadlines in a demanding environment.What we offerWe offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a discretionary bonus program,a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support and coaching from some of the most engaging colleagues in the industry
• Learning opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

The salary range for this job in British Columbia is $68,000 to $102,000. Individual salaries within this range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and work location city.About EYAs a global leader in assurance, tax, transaction and advisory services, we’re using the finance products, expertise and systems we’ve developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. Recognized as one of Canada’s top employers, EY continually strives to be a great place to work and with a commitment to hiring and developing the most passionate people, we’ll make our ambition to beDiversity and Inclusion at EYDiversity and inclusiveness are at the heart of who we are and how we work. We’re committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism, advocating for the 2SLGBT+ community, promoting our Neurodiversity Centre of Excellence and Accessibility initiatives, and are dedicated to amplifying the voices of Indigenous people (First Nations, Inuit, and Métis) nationally as we strive towards reconciliation. Our diverse experiences, abilities, backgrounds, and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.EY | Building a better working worldEY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

Expected salary

Location

Vancouver, BC

Job date

Wed, 26 Jun 2024 22:43:45 GMT

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