Executive Assistant to the COO

Job title:

Executive Assistant to the COO

Company

Beam

Job description

Job Title: Executive AssistantReporting To: Lead Executive AssistantLocation: Aberdeen, on-site 5 days per weekSalary: Up to £55,000 depending on experience + Up to 10% company bonusBeam is recruiting an Executive Assistant to support our Chief Operating Officer (COO) and wider Operations team. Reporting to the Lead EA, and working closely alongside the rest of the Business Support Team, this role is pivotal in ensuring the COO’s priorities are managed effectively and strategic initiatives are executed seamlessly. We are a mission-focused, results-driven organisation seeking a creative, self-starting individual who thrives in a dynamic and transformational environment.Our Operations team is mainly comprised of offshore crews working in marine surveying and ROV operations, and as such the ideal candidate is comfortable interacting with and supporting a department that includes offshore crews, asset managers, internal operations and project managers.The ideal candidate will have exceptional judgement, excellent written and verbal communication skills, and advanced organisational abilities. The role requires a keen ability to balance competing priorities, while managing sensitive and confidential matters with the utmost discretion. This candidate will also be exceptional at upward and stakeholder management in a changing environment, helping our high growth company scale and mature.More than a traditional EA role, this is a unique position where your creativity, problem-solving skills, and strategic mindset will be valued and rewarded and you’ll be able to make a meaningful impact within a growing, forward-thinking company based in Aberdeen. If you’re passionate about executive support and ready to take on new challenges in a forward-thinking, mission-driven environment, we’d love to hear from you.We’ll welcome your ideas & input and support your development, In addition, this is an incredible opportunity to help further the transition to renewable energy.Objectives & Responsibilities:Beam is an exciting and dynamic environment meaning these are likely to change as we grow. Upon joining your objectives and responsibilities will include:

• Serve as a strategic partner to the COO, offering insights, managing priorities, and helping with day-to-day decision making
• Act as a liaison between the COO and internal/external stakeholders, ensuring smooth communication and follow-ups
• Manage the COO’s inbox, sorting through and prioritising content and preparing draft responses where possible
• Oversee the COO’s calendar, prioritising appointments and managing scheduling conflicts
• Handle travel arrangements for the COO, including building complex itineraries, booking travel and accommodation
• Support the COO and wider team with general administrative duties, such as preparing memos, letters, presentation decks, and other documents
• Manage phone calls, taking messages, and supporting external visitors or guests. Deal with highly sensitive and confidential information appropriately, demonstrating a high level of emotional intelligence
• Coordinate and prepare materials for board meetings and track COO related executive actions
• Assist in the preparation of presentations, reports, and other materials for meetings and strategic initiatives
• Conduct research and gather data to support strategic projects operations activities
• Ownership of ad-hoc projects and activities from inception to completion
• Work closely with the Business Support Team, collaborating effectively and contributing to the overall success of the team and their Execs

You should apply if you have:We know it’s tough, but please try to avoid the confidence gap. You don’t have to match all the listed requirements exactly to be considered for this role:

• Proven experience as an Executive Assistant, preferably supporting C-level executives, for 3+ years with at least 5 years of work experience
• Previous experience in (renewable) energy, maritime work, industrials, or similar B2B environments, with some understanding of crewing, asset management, and/or PMO
• Strong organisational, multitasking, and time-management skills with the ability to plan and prioritise to meet deadlines
• Strong interpersonal skills, with a positive and kind attitude
• Ability to represent their Executive, acting as an extension of that person and ensuring discretion and confidentiality at all times
• Stakeholder management, with experience of both upward and downwards management
• Flexible and adaptable, with an understanding of the demands of supporting a busy Executive

Desirable Experience:

• Previous experience in offshore wind and/or marine surveying a plus
• Previous experience in a growth/scale up environment strongly preferred
• Experience with stakeholder management in a 250+ person company
• Previous experience supporting a COO, with a strong commercial and operational awareness
• Experience working at a high-tech company, using a variety of tech tools, strongly preferred

About BeamAt Beam, we bring the technology to transform offshore wind through AI and robotic automation, alongside the determination to tackle the significant challenges ahead. We’re committed to making the transition to renewable energy a reality.Through industry-defining R&D and transformative partnerships, we’re reshaping what it means to work in offshore wind. Beam is making wind farm development more efficient, reducing risk, complexity and cost, while helping to cure an unsustainable dependence on oil and gas.Check out theTogether, we are Beam. And we’re leading the charge towards a sustainable future.BenefitsPeople join Beam because they are excited by the possibility of leaving their own mark on the world and developing solutions that solve real world problems. Although we share the same vision, we value varied perspectives and adapt to fit different people from all walks of life. Not only does that make for a genuinely awesome team of colleagues, but it also makes day-to-day life more interesting, and it’s how we keep evolving and getting better at what we do.What’s in it for you? You’ll get to work with a passionate, smart and highly driven team with an incredible range of skills.In addition, you’ll get an extensive range of benefits so you can focus on doing your very best work:

• Flexible working options including compressed hours
• 33 days annual leave increasing 2 days a year up to 43 days after 6 years
• Private medical insurance, including Dental & Optical
• Career and learning development through paid courses, conferences and events
• Curiosity fund – up to £500 to spend on learning which is not role related
• Up to 10% company bonus
• Pension up to 6% company contribution
• Life assurance paid at 4X salary
• Volunteering day, to give back to your local community
• Enhanced maternity and adoption leave
• Cycle to work scheme
• Recognition & rewards for doing great work and living our values and behaviours

Join Beam in our mission to make the world a cleaner, greener and safer place by deploying technology for good.Interview ProcessAt Beam, we’ve designed a straightforward interview process to ensure the best fit for both you and the company. We have adopted anonymised recruitment. This means that your name, date of birth and other personal details will not be seen by the hiring team.

• Application: Begin by submitting your application with your CV, highlighting your skills and experience relevant to the job. Answer key questions on elements that are important to the role.
• Talent Partner Interview: We will tell you more about the role, the team and Beam’s mission. This is a two-way conversation; we want to learn about your motivation, what you can bring to Beam, and provide answers to your questions.
• Aptitude Test: Demonstrate your critical thinking, problem-solving abilities, and workplace personality through an aptitude test and personality assessment.
• Team Interview: Engage in a 1-hour video interview with the hiring manager. Experience the role firsthand and share your skills and experience. We’ll discuss key skills and team dynamics. As always, feel free to ask any questions you may have.
• Executive Conversation: Meet with our COO for a 30-minute inperson discussion. This is your opportunity to express your thoughts on the role and ask any final questions. We’ll clarify expectations and ensure this role aligns with your aspirations.
• Offer! If you are successful in the process, you’ll receive an offer to join Beam and become part of our team.

We value the diversity of our teams and are committed to supporting and welcoming individuals from all backgrounds, knowing that every perspective is a valuable part of our success. Should you require any reasonable adjustment throughout the recruitment process, please do not hesitate to let a member of the Talent team know.Dive into your future career at Beam, apply nowBeam is a global provider of ROV and hydrographic services, supported by unique artificial intelligence-based technology products. We have a vast track record in supplying services and technology to the Offshore Energy industry across the globe.We invest in research and development, creating technology to support our clients. Our vision is to provide truly autonomous collaborative subsea robotics to perform Offshore Energy services.

Expected salary

£55000 per year

Location

Scotland

Job date

Sat, 09 Nov 2024 05:50:18 GMT

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