Facilities Coordinator – Downtown Toronto ( Bay & King)

Job title:

Facilities Coordinator – Downtown Toronto ( Bay & King)

Company

Jones Lang LaSalle

Job description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.The Facilities Coordinator will provide support to the site Facilities Manager where applicable with operational activities in events, vendor oversight and equipment and supplies. They will also assist with maintenance and operations, occupancy services and help desk as needed. This role requires an enthusiastic, proactive individual, an outstanding communicator with the ability to deliver incredible customer service, organization, and collaboration.WHAT YOU’LL DO

• Conduct daily walkthroughs to ensure clean and organized event, office, and storage spaces
• Complete event room event set ups and tear down, including furniture and decor.
• Assist with coordinating activities of onsite meetings and events, scheduling timing for catering set ups and janitorial support.
• Respond to all event set-up requests in a timely manner, ensuring KPI compliance and excellent customer service
• Manage event set-ups in meeting and event spaces across multiple buildings
• Communicate proactively and accurately both verbally and in writing
• Provide information to vendors, facilities staff, and other service providers as required to ensure excellent coordination and execution of events, with minimal disruption.
• Collaborate with other providers, acting as a single team with peripheral services to include internal and external production, catering, security, facilities, janitorial, movers and equipment providers
• Other duties that may include but are not limited to: reception and guest support, mail and courier services, providing office supplies and safety and security support
• Participate in the full life cycle of event operations, client collaboration, day of

• Proactively develop and manage client relationships ensuring expected service levels are achieved or exceeded
• Foster an environment of consistent, quality communication between the team and the client
• Comply with all requirements of the client contract and meet or exceed Key Performance Indicators
• Deliver an exceptional quality of service to the client, as reflected by client feedback
• Actively support an environment of teamwork, co-operation, performance excellence and personal success.
• Participate in the individual performance management program, and personal development planning
• Act as an ambassador for JLL by behaving consistently with cultural and ethical requirements

• Assist the Event Requestor, Client and Site Services Manager to achieve or exceed financial targets and ensure effective, efficient and economic operation of assigned responsibilities.
• Ensure that operational expenditure for the site/s is managed within agreed budgets and identify efficiencies
• Assist with the annual budgeting and quarterly forecasting processes for the site/s.
• As requested by the Regional/Site Services Manager, prepare current financial year budget spend reports (actual vs. budget, variance etc.).
• Manage payments to vendors where applicable, using available systems, complying with all relevant policies
• Provide accurate event, financial, and KPI reporting to both the client and JLL

WHAT WE’RE LOOKING FOR

• Proficiency in a range of information technology tools and platforms
• Strong analytical and organizational skills
• Excellent communication and problem-solving skills
• Ability to work independently with little supervision and effectively deal with stressful situations
• Ability to work early mornings, late evenings, and weekends as needed.
• Ability to lift 50 pounds regularly
• Self-motivated; confident, energetic, and flexible

WHAT’S IN IT FOR YOU

• Join an industry leader and shape the future of commercial real estate
• Comprehensive and competitive benefits plan
• A supportive, caring and diverse work environment designed for your growth and well-being

Location:On-site –Toronto, ONIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.

Expected salary

Location

Toronto, ON

Job date

Thu, 11 Jul 2024 00:12:21 GMT

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