Graduate Administrative Assistant

Job title:

Graduate Administrative Assistant

Company

Dalhousie University

Job description

The Department of Pharmacology offers programs in an outstanding research environment, with opportunities to work on topics ranging from intracellular signaling systems to pharmacological and physiological actions in integrated systems, helping graduates to work in academic or pharmaceutical research, the biotechnology industry and drug regulation. Reporting to the Department Administrator, the Department Administrative. Reporting to the Department Administrator, the Graduate Administrative Assistant is the primary contact/resource for the graduate program in the Department of Pharmacology, Faculty of Medicine, providing administrative assistance and program support.
Key Responsibilities

• As the front-line resource for the graduate program, answer inquiries from potential graduate applicants about the program and provide assistance to current graduate students with various forms, course registrations, payroll questions or concerns, referring to other resources, as appropriate.
• Provide lecture support; obtain and distribute schedules from course coordinators; schedule videoconferences or rooms for lectures, seminars, thesis defenses, etc.
• Coordinate the graduate calendars, updating and submitting changes, liaising with the course coordinator, as needed.
• Coordinate the application process for Graduate Program with the Registrar’s Office Admissions system and submit applications to Pharmacology Graduate Student Affairs Committee and Faculty of Graduate Studies.
• Provide assistance to departmental committees such as the Graduate Student Affairs Committee and Awards Committee, which includes scheduling meetings, preparing and distributing agenda, recording and distributing meeting minutes.
• Calculate X formula in order to process payroll for graduate students’ stipends, Calculate/Submit annual FGS allocation form with Graduate Coordinator’s approval.

NoteThe successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.Required Qualifications

• Business/Office Administration program with three to five years’ relevant experience in administrative support or coordinator role, preferably in a university/higher education, government, or hospital setting (or equivalent combination of training and experience).
• Excellent communication and interpersonal skills.
• A high level of confidentiality and professionalism, as demanded by access to sensitive information.
• Strong organizational skills and demonstrated ability to adapt, prioritize and handle multiple priorities.
• Proficiency in SharePoint and Microsoft Office including Word, Outlook, Excel, and PowerPoint.

Assets
Job CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:– Respect & Inclusion
– Adaptability
– Knowledge & Thinking Skills
– Communication
– Service
Additional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visitPosting Detail InformationNumber of Vacancies 1
Open Date 06/12/2024
Close Date 06/21/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents * Résumé / Curriculum Vitae (CV)
Optional Documents * Cover Letter

Expected salary

Location

Halifax, NS

Job date

Fri, 14 Jun 2024 04:20:05 GMT

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