Graduate Secretary

Job title:

Graduate Secretary

Company

University of Victoria

Job description

attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsThis site attempts to protect users against attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Graduate Secretary – (997561)Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> Faculty of Social Sciences -> PsychologyLocationUniversity of Victoria – Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date11 November 2024Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$4,363.00 – $4,525.00Additional Posting Information:N/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationPB7Hours of WorkMonday to Friday, 8:30 am – 4:30 pmEmployee Group:CUPE 951 – Regular# of Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.*This position is eligible for a Hybrid Work Arrangement*Job SummaryReporting to the Assistant to the Chair, the Graduate Secretary provides administrative support to the Graduate Advisor, current and perspective graduate students, supervisors, and the general public.The position is responsible for initiating and carrying out a variety of administrative functions. Responsibilities and key duties include:

• Assisting the Graduate Advisor with graduate admissions and ongoing management of graduate programming.
• Providing supervisors and graduate students with information on program requirements and university and department policies and procedures.
• Administration and support of the graduate budget
• General office administration

Job RequirementsExperience:
This position requires a level of education, training, and experience equivalent to 2 years of experience working within a comparable environment.Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to prioritize and manage time and tasks with attention to detail.
• Ability to problem solve by using judgement, independent thinking and/or analysis.
• Ability to interpret policies and procedures.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
• Experience composing various business communications such as emails, memos and reports.
• Experience scheduling meetings and calendar coordination.
• Experience in maintaining confidential and sensitive information.
• Experience with pre-planning and recording meetings.
• Experience with event planning and coordination.
• Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
• Familiarity with UVic programs, policies, procedures, and systems is considered an asset.

Specialized Knowledge/Education:
Secondary school diploma or equivalent. Some related post-secondary course work would be considered an asset.Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members ofRead our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Expected salary

$4363 – 4525 per month

Location

Sedgewick, AB

Job date

Thu, 07 Nov 2024 04:09:50 GMT

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